Are you interested in diplomacy and keen to contribute to Danish – Australian foreign relations? Are you motivated by assisting an ambassador in a wide range of diplomatic and organizational tasks? Do you find pride in always thinking one step ahead and staying on top of many things? And not least, do you thrive in a small, dynamic team?

Then you might be the one we are looking for as the new Personal Assistant to the Ambassador and Finance and Administrative Assistant

About us

The Embassy of Denmark is part of the Danish Foreign Service. The Embassy covers Australia, New Zealand and Fiji. We are a small, dynamic, results-oriented and caring team. We take pride in our work and our results that feed into the strong relations between Denmark and Australia. We cover a wide range of foreign political areas; geopolitics, green transition, trade promotion and consular matters just to name a few.

About your role

The position has a dual function; 1) facilitating the work of the ambassador and 2) assistance with finance and administration. You will work in a small team with the Head of Finance and Administration and in close collaboration with the Ambassador.

For the Ambassador

• Provide day to day personal and professional support, including calendar manage-ment, functions, meeting and travel arrangements, accounting and coordination of correspondence.

• Serve as liaison between the Ambassador and external/internal contacts

• Handle confidential and sensitive matters with the highest level of discretion and professionalism.

For the Head of Finance and Administration

• Maintain accurate financial records of the receipt of money and the payment of expenditure for the Embassy

• Maintain the general ledger, including monthly reconciliations

• Handling GST claims and related paperwork

• Liaison with maintenance and other contractors around the Embassy and the

Ambassador’s residence

• The position also entails a range of routine tasks and ad hoc tasks.

About you

We expect you to be a positive, dynamic, multi-skilled person with good communication skills and attention to detail. You must demonstrate a high level of integrity, self-motivation and initiative and be able to keep your composure under pressure

• A bachelor’s degree or similar administrative qualifications and/or 3-5 years of relevant experience.

• Fluency in English; oral and written. Knowledge of Danish or another Scandinavian language is an advantage.

• Experience with personal assistance, managing a calendar and planning functions, dinners and receptions

• Strong organizational and service skills

• Experience with accounting is an advantage

• Knowledge of Danish Public Administration and EU General Data Protection Regula-tion (GDPR) is an advantage.

• Great interpersonal skills, resilience and team player abilities.

• Presence in Canberra

We offer

• A position in an international, dynamic environment where we value great emphasis on delegation of tasks and responsibilities, openness, independence and a minimum of hierarchy.

• Favorable employment conditions, standard working hours of 37 hours per week including lunch and 25 leave days per year as well as public holidays and according to regulations for local staff at the Embassy of Denmark in Australia.

• The opportunity to further develop your competences in an international setting.

• Being part of a dynamic and efficient team with helpful and positive colleagues both at the Embassy, at the General Consulate in Sydney and Honorary Consuls around Australia, New Zealand and Fiji as well as colleagues in the Ministry of Foreign Affairs in Denmark.