ABOUT US:

The People Initiative is a recruitment agency that is changing the game on the industry. Every place makes a positive impact within the non for-profit community.

We are working with a leading private law firm in Canberra, currently seeking an administrator with the main focus on archives.

The Position

Administrate Assistant – Boutique Firm | Supportive Team

We’re currently seeking a motivated and detail-oriented Administrative Assistant to join our Canberra-based legal practice. This is a fantastic opportunity for someone who enjoys keeping things organised, thrives in a busy office environment, and takes pride in supporting a team behind the scenes.

This role requires a motivated individual who is reliable, has excellent communication, organisational skills and attention to detail. The person in this position will be comfortable working autonomously and as part of the team, supporting the legal and operations teams to ensure the smooth day-to-day running of the firm. Whether it’s managing safe custody records, coordinating documents, or assisting with reception, your contribution will be valued in a collaborative, professional environment.

Here’s what you’ll be doing:

Safe custody management – Creating, updating, retrieving, and arranging the release of documents within the safe custody database.

Document coordination – Handling lodgements, acknowledgements, and the secure movement of original legal documents.

Reception support – Providing coverage during staff lunch breaks and acting as a back-up when required.

Administrative support – Assisting with day-to-day office tasks including data entry, file and database management, and processing work tasks.

Records and reporting – Producing confidential reports and overseeing file destruction and archiving procedures.

About You:

You’re a reliable self-starter who takes initiative and follows through

You have excellent organisational skills and a strong eye for detail

You communicate clearly and professionally with both colleagues and clients

You’re comfortable working independently but enjoy being part of a team

You have prior experience in an administrative or office support role

You’re confident using Microsoft Office and navigating database systems

This is an in-office role, offered on a full-time or part-time basis, depending on the right candidate's availability.

What You’ll Get in Return:

A supportive, friendly team that values your contribution

A well-established firm with a strong reputation and professional environment

Competitive salary based on experience

A great opportunity to build on your skills and grow your career

We are looking to fill this role promptly. If you’re a motivated and detail-oriented administrative professional with excellent communication skills and a strong sense of organisation, we encourage you to apply and become part of our supportive and dedicated team.

To Apply: Please apply through Seek.

For any questions or a confidential conversation, please don’t hesitate to reach out to our team on [email protected]

We look forward to hearing from you