Our client is a high-profile federal department with a broad international footprint. The agency plays a key role in advancing Australia’s interests through global partnerships, policy development, international engagement, and financial governance.

Their finance division within this department is a critical enabler of its work, providing strategic financial advice, budget management, and operational support that underpins its national and international objectives.

The department offers a dynamic, inclusive, and high-performing environment where staff are supported to contribute meaningfully to complex, high-impact priorities.

The Opportunity

Due to internal movements, the department is seeking experienced Executive Assistants to support senior executives at the SES Band 1 level within the Finance Division. These are pivotal support roles with access to senior decision-makers, visibility across a large and diverse branch, and direct exposure to the core operations of the department’s strategic work.

These roles are offered as 12-month non-ongoing contracts, with strong potential for extension or permanency, or as ongoing transfers at level within the APS.

You’ll join a collaborative and well-supported Executive Assistant cohort that values structure, shared knowledge, and peer mentoring. This is a fantastic opportunity to grow within a high-performing, values-driven team.

The Role

This is a trusted role with real influence, requiring strong judgement, initiative, and a high degree of discretion.

Key responsibilities include:

• Managing high-volume calendars and executive inboxes
• Supporting finance-related coordination and budget tracking
• Drafting, reviewing, and formatting documents and correspondence
• Managing meeting logistics, travel arrangements, and divisional admin
• Liaising with internal and external stakeholders on behalf of SES officers
• Prioritising tasks, managing workflows, and triaging time-sensitive matters
• Actively contributing to team discussions and process improvements

The Ideal Person

You’re a capable Executive Assistant, senior administrator, or team support officer with experience in fast-paced, high-stakes settings. You bring professionalism, sound judgement, and a level-headed approach to dynamic workloads.

We’re looking for someone who:

• Communicates confidently and clearly, both written and verbal
• Is proactive, dependable, and comfortable working independently
• Maintains excellent attention to detail under pressure
• Can confidently manage competing priorities and adapt to shifting demands
• Brings a positive, team-oriented attitude to the workplace
• Understands the importance of confidentiality and senior-level discretion

To be eligible for this position, you must hold or be willing to obtain an NV1 security clearance. Candidates must be Australian citizens to be considered, and clearance will be arranged for successful applicants.

Salary / Rate

• $81k - $95k +15.4% Super
• The Department is open to permanent s26 Transfers or 12 Month Non-Ongoing contracts with possible extensions and view to permanency

How to Apply

To apply online, please click on the appropriate link.

Alternatively, for a confidential discussion, please Guy Butler-Manuel on 02 6108 4878 quoting ref no 20625

HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds.