Passionate about design and detail? Join the recruitment team shaping the future of Architecture and Design as our Office Coordinator.

At Bespoke Careers we connect the right people to help our clients build effective teams - as part of our Operations Team, you can help us achieve this with your thorough and methodical approach to administration and supportive and confident nature.

With particular attention to detail and strong communication skills you will be working closely with the Global Operations Manager building your knowledge of office administration, supporting consultants with finding the right talent, coordinating events and getting creative with our AI and Automation systems.

All of this whilst working within a fun and sociable team and a business who offer work/life balance, bonuses and kickers, qtr team lunches, team trips and more!

Key responsibilities:

Prepare & action administrative tasks within the companies ATS database (all training provided)

Monitoring studio inboxes, resource & pre-screen candidates for consultants

Provide weekly/fortnightly reports to the Global Operations Manager along with tracking activity for the team

Coordinate weekly & monthly office/canteen orders

Meet and greet guests, answer & direct calls, some minute taking

Co-coordinating events at Bespoke incl catering, venues, RSVP's etc & arranging some travel when required

Drive the team to build automation opportunities at Bespoke

Assist with training new starters and enhancing process within the database

General administrative assistance, facilities management and office maintenance

Skills and Experience:

Previous experience in an administrative, customer service, retail, hospitality or support roles would be beneficial

High proficiency in the Microsoft suite, with advanced Excel and PowerPoint skills will make things easier

Pro-active and supportive attitude

Solutions focused

Confident communication skills - written, verbal

Considered time management skills and ability to prioritise

Benefits and Culture:

Quarterly team bonuses and resource kickers

Office in Surry Hills close to central station

Team fine dining and celebratory outings

Employment Assistance & Advisory Program

Working with a team of supportive and fun-loving professionals

View to go permanent for right person - full time Mon-Fri only

Aimee Sommen #69792

If the above position appeals to you then please submit your CV and cover letter (no more than 10mb PDF attachment) to [email protected] and I'll be in touch.

You may also wish to browse our website for other similar roles or call us to find about roles that may not be advertised. www.bespokecareers.com

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Melbourne, New York and Los Angeles. Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy.

'Refer a Friend' and be rewarded with a $400 gift voucher! *