Join an ISO accredited construction and project delivery business where your organization skills directly contribute to project success.

MD Group specializes in commercial contracts, labour hire, and product supply across Australia. We are seeking a Project Operations Administrator to support our Operations team with project administration, financial tracking, and supplier and subcontractor coordination.

The Person We’re Looking For:

We are seeking an extremely proactive and detail-oriented individual with a proven track record of thriving within a fast paced team environment. You will have a strong ability to multitask while maintaining high levels of efficiency and diversity.

About the role:

Tracking live projects (Commercial Contracts & Day Labour) across VIC and WA.

Managing purchase orders, supplier and subcontractor invoice approvals, and reconciliation using our ERP system.

Preparing client progress claims and day labour invoicing.

Preparing subcontractor payment schedules.

Coordinating travel and accommodation bookings for project teams.

Liaising with subcontractors and suppliers regarding invoicing and queries.

Supporting the Operations Manager with project financial tracking and administration.

Managing onboarding documentation for subcontractors and project-specific admin.

Daily updating of new job cards and timesheet reconciliation within ERP systems.

Posting of job adverts for construction roles and categorizing and uploading candidates into appropriate ERP systems.

Booking and coordinating job interviews both digital and in person into management personnels calendars.

Maintaining a well-organized office environment.

You will need to have:

Previous administration experience in construction, trades, or an extremely similar fast-paced environment.

High attention to detail and the ability to prioritize tasks.

Strong written and verbal communication skills.

Experience with ERP systems (or the ability to learn quickly).

A proactive approach with a team-focused mindset.

Reliability and the ability to work independently.

Why join MD Group?

Supportive team environment with professional development opportunities.

Varied work with exposure to live projects across VIC and WA.

A role where your work directly contributes to project outcomes.

Convenient Melbourne location with free on-site parking.

If you are looking to build your project administration career with a supportive and professional team, we would love to hear from you.

📩 Apply now with your CV and a brief cover letter outlining your suitability for this role.