Company Overview

Feox Construction is a trusted provider of high-quality concrete slab solutions for residential and commercial construction projects. Based in Mount Waverley, Victoria, our experienced team is committed to delivering durable, precise, and reliable results. With a strong focus on craftsmanship and compliance with industry standards, Feox continues to build its reputation as a respected name in the construction sector.

We are looking for a motivated and experienced Project Administrator to oversee and coordinate the administrative and procedural aspects of our residential and commercial concrete construction projects. This role plays a key part in supporting project planning, timeline coordination, documentation management, and stakeholder communication to ensure the successful delivery of each project.

Tasks & Responsibilities

Provide administrative support to project managers and internal teams, ensuring smooth project operations.

Assist in the preparation and submission of compliance documentation and safety paperwork.

Maintain accurate project records, including job files, variations, and approvals.

Organize and document project meetings, including preparing agendas, recording minutes, and following up on action items.

Assist in the preparation, submission, and tracking of safety documents, permits, and compliance records in line with regulatory requirements.

Monitor project workflows, timelines, and deliverables; identify and report potential delays or issues to relevant stakeholders.

Assist with managing supplier documentation, purchase orders, delivery schedules, and progress claims.

Support the tracking of project expenditures, assist with invoicing, and help maintain financial records for reporting purposes.

Assist with compiling handover documents, archiving project files, and supporting post-project reviews and reporting.

Qualifications & Experience

Diploma or higher qualification

Minimum 3 years’ experience in project administration or coordination

Proven ability to interpret and follow project schedules, plans, and compliance documentation

Excellent organisational, time management, and communication skills

Ability to communicate clearly and effectively with stakeholders at all levels

What we offer

A collaborative and supportive team culture

Competitive salary based on qualifications and experience

Stable, full-time position with long-term development potential

Opportunities for career advancement within our growing operation team