About the Opportunity

We need an enthusiastic and motivated Finance and Administration Assistant to help us manage our finance tasks so we can make sure we can continue to grow.

We are a high-growth underfloor heating supply and installation company that is growing rapidly and needs a detail oriented person to help us make sure that we have all our finances in order and our customers are invoiced quickly and pay on time.

You will be able to hone your finance and administration skills with growth opportunities across the company as we expand.

To apply for the Job you need to complete the following;

Check out our website www.speedheat.com.au and our social media channels.

Write a cover letter telling us about who you are and something that you found out about underfloor heating that you found interesting and why.

Complete the application details and let us know why you would be perfect for this role in your cover letter.

Please note that your application will not be considered if you do not submit a cover letter.

Location and hours for the job

Our office is in Clayton with easily accessible free all-day parking. This is a part time onsite role for 25 hours per week. We have a showroom where customers come to pick up and learn about our products and it is required that you are onsite to support our team and our customers.

The hours for this role are Monday to Fridays 9am – 2pm.

About Speedheat

Speedheat is a supplier and installer of high-quality underfloor heating products. We pride ourselves in our excellent customer service and support. Our customers always comment on this as well. You will be working with a small team that is fuelled by fun, drive, and high-quality work that satisfies our clients.

Our team are the key to our success and their drive to help our clients achieve their goals is what we have built the company on.

What duties will you be required to do?

The role is broad and varied but you will have key areas of ownership on. The key items that you will be accountable for are;

Being highly organised and manage our accounts payable, receivable, bank reconciliation and payroll processes

Liaising with customers on the phone, via email and face to face to ensure that they have received their invoices and pay them in a timely manner, dealing with any accounts related inquiries promptly.

Managing our customer and finance databases to ensure they are up to date and accurate.

Completing end of month, quarter and year tasks promptly to ensure we meet all our financial requirements.

General administrative duties and customer service support that are needed to keep the office operating like a well-oiled machine

Supporting our team manage customer inquiries and ensure that they are responded to in a timely and professional manner.

What experience will you bring?

Be detail oriented and can problem solve to fix identified issues such as invoices not balancing.

Finance and Administration support in Construction or a Retail Business. These types of businesses are similar to ours and will give you a great foundation to succeed in this role.

We operate Servicem8 and Xero as our primary customer and accounting platform so having experience in these software platforms is highly desirable.

Passion for high quality, accurate work with an interest in delighting customers with great support and follow up.

What skills do you need to bring?

Be able to quickly and accurately enter data into systems, understand the Accounts Payable, Receivable, Bank Reconciliation and Payroll processes.

Be confident in accounting and job management software.

Confident communication skills and the ability to follow up customers that have not paid their invoices in a timely manner.

Ability to deal with a wide range of people, that at times can be under significant pressure

Love making sure that all the I's are dotted and t’s are crossed in a process

Ability to work autonomously and as part of a team

Organised and able to meet deadlines

Ability and willingness to learn and be flexible

Qualifications in administration are desirable but not mandatory

So why would you want to work with us?

We are a small team!

You won’t just be a number; you will have the ability to influence the structure of your role and you will be a significant contributor to the growth of the business. There will be lots of variety in the role with opportunities to grow as the company grows.

We care!

We love to learn, we love to share and most of all we love to help our team grow, and of course we love underfloor heating too!

We invest in our team!

You will get training opportunities to expand and grow your experience

We value and encourage your ideas and input into how you work each day

Remuneration will match with your experience and contributions to the team

There is scope to grow in our team as our business grows, it is up to you by how much

To Apply for the Job

You must have the right to live and work in this location to apply for this job. This is an onsite administrative role with a requirement to work in our office/ Showroom in Clayton.

Check out our website www.speedheat.com.au and our social media channels.

Write a cover letter telling us about who you are and something that you found out about underfloor heating that you found interesting and why.

Complete the application details and let us know why you would be perfect for this role in your cover letter.

Your application will not be considered if you have not prepared a cover letter.

The Successful Candidate will be required to complete a National Police and Reference Checks.