About Us

We are a well-known accounting firm in the heart of Liverpool. We have a small close-knit team with a relaxed family friendly environment. Our team is dedicated to providing personalised and high-quality accounting services to a diverse range of clients and are committed to delivering exceptional service.

We are currently seeking a reliable, organised and friendly administration assistant to join our team.

Position Overview

This position as an Administration Assistant will be a full time, onsite, team-based role that goes beyond general administrative duties, offering opportunity for growth and to gain exposure to various aspects of an accounting firm. You will be supporting smooth operation of administrative tasks and reporting to accountants and management daily for additional tasks contributing to efficient operation of the firm.

Key Responsibilities:

Reception Duties: Oversee the front office, ensuring a welcoming environment for clients and visitors.

Client Interaction: Manage inbound calls, schedule meetings and greet clients and visitors at reception.

Correspondence Handling: Manage incoming and outgoing mail and oversee the administration email address.

Document Management: Scan and electronically file documents ensuring accurate record keeping.

Liaison with Authorities: Communicate with the Australian Taxation Office, Australian Business Register, Australian Securities and Investments Commission and other government agencies as required.

Team Collaboration: Provide administrative support to the team and undertaking additional tasks from management when directed (including but not limited to preparation of ASIC Forms and documentation, Formation of New Entities, logging work received into workflow systems etc).

Accounting Support: Assist in the preparation of financial reports and documents and any additional tasks as required.

Essential Requirements

Working knowledge of office equipment such as telephones, printers, and copiers.

Be punctual, dedicated, reliable and trustworthy.

Ability to work as part of a team.

Excellent verbal and written communication skills.

Proficiency in Office 365, Word, Excel.

Strong organisational skills.

High attention to detail.

Previous experience in an accounting office or professional office is desirable.

If you are a proactive and organised individual looking to join a top-notch accounting firm, we would love to hear from you! Please apply and upload your resume and cover letter outlining your qualifications and experience.