About On Country Academy

On Country Academy (OCA) is a nationally recognised Registered Training Organisation (RTO), approved by the Australian Skills Quality Authority (ASQA). We specialise in delivering high-quality, culturally responsive training to support Indigenous communities in the delivery of Ranger programs on their Country, often in remote areas.

We specialise in the delivery of courses in environmental management, cultural and heritage sites, and practical and professional skills needed on Country. Our programs support the development and implementation of Healthy Country Plans.

Our training programs are often delivered to communities in the Pilbara, Goldfields, and South-West of WA, as well as having a presence in Bundaberg, QLD.

We are proud to be a sister organisation to Terra Rosa Consulting and actively support internal training for their staff, as well as working in partnership with Flinders University Archaeological Research Centre.

About the Role

Based in our Fremantle head office, the Administration & Compliance Officer will play a central role in supporting the daily operations and compliance requirements of On Country Academy. Your role will be vital in maintaining the integrity of our systems and ensuring ongoing compliance with national standards.

This position is responsible for maintaining the administrative requirements of ASQA and the VET Quality Framework. A key part of this role is managing our Learning Management System, aXcelerate, and ensuring consistent documentation, reporting, and quality assurance processes across the organisation.

This is initially a 0.6 FTE or Casual role with flexibility to grow into full-time or be part of a job-share arrangement in the future. We offer flexible working hours. Occasional travel to training sites across WA is also available, but not required.

You'll work closely with the General Manager, Program Manager, L&D Manager, and Training Manager, and you will oversee Compliance and Administration Officers as part of your portfolio.

Your Key Responsibilities Will Include:

Coordinating and maintaining accurate records in aXcelerate, including student enrolments, training progress, completion records, and trainer qualifications

Supporting the development, implementation, and maintenance of quality assurance policies and procedures

Ensuring compliance with ASWA regulations and other relevant RTO standards

Managing OCA's SharePoint document storage system to ensure key documents and policies are accessible and up-to-date

Assisting with internal audits and continuous improvement processes

Preparing and submitting reports and compliance documentation

Coordinating and delivering staff training related to quality and compliance requirements

Maintaining and regularly updating the trainer matrix, ensuring all qualifications, experience, and professional development records are compliant and complete

Working with academic and training staff to gather feedback and support program enhancements

Investigating and resolving quality-related issues, ensuring complaints are documented and actioned appropriately

Coordinate staff training on quality assurance and compliance matters

Coordinate with trainers and academic staff to gather feedback and implement improvements

About You:

You'll be an enthusiastic and detail-oriented administrator who brings initiative and strong problem-solving skills. You're someone who thrives in a dynamic, team-based environment, and you care about delivering meaningful, culturally sensitive education outcomes. You will bring a proactive and positive approach to your work and be able to work with initiative and independence.

To be successful in this role, you will ideally have:

A strong understanding of RTO compliance requirements (VET Quality Framework, Standards for RTOs)

Demonstrated experience in an administrative role within the education or training sector

Experience with a student management system - aXcelerate experience is essential

Excellent data entry accuracy and attention to detail

Ability to prioritise tasks, meet deadlines, and manage competing demands

High-level written and verbal communication skills

Strong organisational and file management skills

A collaborative and solutions-focused approach to working with staff and stakeholders

The ability to work autonomously and manage competing priorities

A team player with a solutions-focused mindset and commitment to quality and improvement

Why Join Us?

Be part of a small, passionate team making a real difference in communities across WA

Work in a flexible and supportive environment

Contribute to meaningful, culturally grounded training programs that support Country, culture, and community

Collaborative office setting, co-located with professional field and heritage staff from Terra Rosa Consulting

Opportunity to grow your role in line with the Academy's expanding training footprint.

How to Apply

Please submit your CV and a brief cover letter addressing your relevant experience and interest in the role.

We reserve the right to close applications prior to the closing date if a suitable candidate is found.