This is a maximum fixed term part-time role, 3.5 days per week (26.25 hours) 0.7FTE with option to increase to 4 days per week (30 hours) 0.8FTE as required. This is a maximum fixed term contract covering a period of parental leave.

About the role

We are seeking a dedicated and experienced Administration and Finance Coordinator to support Outer Urban Projects’ core team by delivering efficient administrative, operational, and financial support. This role ensures the smooth functioning of daily operations and provides key assistance in financial management and reporting.

What you'll be doing

Supporting the Executive and Leadership team with administrative duties, including coordinating meetings, Board papers, and internal and external communication

Ensuring smooth office operations, including IT support, vehicle coordination, and insurance maintenance

Administering accounts payable/receivable, coordinating payroll, and maintaining accurate financial records

Providing project, program, and event coordination support

Assisting with contracts (DocuSign), workplace OH&S, and marketing activities

This role requires strong organisational skills and attention to detail, enabling effective support for the team’s goals.

What we're looking for

Strong organisational and time management skills with the ability to prioritise competing tasks

Proficiency in using Microsoft Office suite and MYOB or equivalent accounting software

Excellent communication and interpersonal skills to work collaboratively with the team

Attention to detail and a problem-solving mindset

Knowledge of basic accounting principles and procedures

Demonstrated cultural competency and experience working with structurally marginalised communities is highly valued. Where direct experience is limited, applicants should be able to reflect on their skill gaps and outline practical steps they would take to build their cultural knowledge and understanding

What we offer

Outer Urban Projects is committed to providing a supportive and flexible work environment. This role offers a competitive remuneration package and NFP tax concessions (salary sacrifice), and the chance to be part of an organisation making a positive impact in the local community.

We offer salary packaging benefits that allow you to use up to $15,900 of your pay each FBT year for everyday expenses such as mortgage or rent repayments. You can also package an additional $2,650 for entertainment-related costs, including holiday accommodation and meals or dining out. This can reduce your taxable income and increase your take-home pay.

At the Board’s discretion and ongoing review, we currently offer:

reduced daily hours based on a pro-rata 5-day week (working 7.5 hours per day including half hour lunch break)

a paid Mental Health Day every 3 months

3 additional paid annual leave days over the December holiday break

About us

Outer Urban Projects, founded in 2012, is a vital player in the Australian community arts and cultural development and performing arts sectors. We have forged a dynamic intergenerational performing arts company that collaborates with emerging artists and their communities in the “hardcore” outer northern suburbs of Melbourne. We deliver an artistic program that is ambitious in reach. Our work reflects the complex face of contemporary Australia and challenges the architecture of access in the Australian arts industry.

Outer Urban Projects’ encourages a culture of respect for the enormous diversity of humanity-diversity of race, culture, class, religion, gender, sexuality, age and ability in all that we do.

Outer Urban Projects is a proud equal opportunity employer. We strongly welcome applications from people who are underrepresented in the arts, including young people, migrants, refugees, people from culturally and linguistically diverse (CALD) backgrounds, Australian and international First Nations peoples, those from low socioeconomic backgrounds, LGBTIQA+ communities, Deaf people, people who are blind or have low vision, and people with disability.

Application process

If you believe you’re the right fit for this role, please submit a short cover letter outlining your experience and how it relates to the key skills and responsibilities, along with a 1–2-page CV/resumé including two referees.

Applications close Friday, 18 July
Email your application to our General Manager david[at]outerurbanprojects.org

Interviews will commence Tuesday, 22 July

Appointment will be made Friday, 25 July

Preferred start date Monday, 4 August

Only shortlisted applicants will be contacted for an interview.

For more information and any enquiries please contact our General Manager, David Ralph via david[at]outerurbanprojects.org or on (03) 9350 6517 to be put in touch with the relevant team member.