About Us:

We are a well-established accounting practice based in Altona North with a diverse range of clients and a strong reputation for quality, service, and professionalism. We’re seeking an experienced and proactive Office Manager to oversee the smooth day-to-day running of our practice and support our growing team.

The Role:

As our Office Manager, you will be responsible for managing core administrative functions and ensuring workflow runs smoothly across the practice. You’ll be hands-on, organised, and confident working in a dynamic professional services environment.

Key Responsibilities:

· Oversee daily office operations and support the Partners and accounting team

· Manage ASIC corporate compliance using Access HandiRegister

· Maintain and manage client databases and records using Access Handitax

· Coordinate lodgements with the ATO and manage correspondence

· Ensure client documents are finalised and distributed (electronic & hard copy)

· Liaise with clients regarding documentation, follow-ups, and general enquiries

· Support the billing process and assist with debtor control

· Assist with onboarding new clients and maintaining practice compliance

· Continually improve office procedures and workflow efficiency

· Coordinate staff events and support internal team initiatives

What You’ll Bring:

· Prior experience in an office manager or senior admin role within an accounting or professional services firm

· Proficiency in Access Handisoft products not essential

· Strong organisational skills and attention to detail

· Proficiency in Microsoft programs such as Word and Excel is essential

· Excellent communication skills and professional phone/email manner

· Ability to prioritise and manage multiple deadlines

· A proactive and can-do attitude

What We Offer:

· A collaborative and friendly team environment

· Competitive salary based on experience

· Opportunities for professional development

· Convenient Altona North location