Executive Assistant (HR & Operations) – Part-Time (0.8 FTE)

Work from Home | Flexible Hours | Meaningful Impact
$85,000 - $94,000 per annum + superannuation + salary sacrifice benefits

Minimum two-year contract with possibility of extension

Position Overview:
We are seeking a highly skilled and proactive Executive Assistant to support our Director of Operations. In this pivotal role, you will provide high-level administrative support to ensure the seamless coordination of daily operations, HR administration, recruitment, onboarding, compliance and strategic initiatives.

This is a part-time 0.8 FTE position spread across 4 or 5 days per week. This position is suitable for someone based in Perth. Although home-based, travel to sites across the Metropolitan area is required. It is perfect for someone who thrives in a dynamic environment and is passionate about the non-profit sector.

About Pregnancy to Parenthood (P2P):

Pregnancy to Parenthood (P2P) is a non-profit organisation dedicated to promoting optimal infant and early childhood mental health while supporting parental wellbeing during the perinatal period (pregnancy to age three).

We provide clinical and home-based services in Metropolitan WA and Geraldton, offering a multi-pronged approach to care.

Learn more about us at www.p2pclinic.com.au

About the Role:

As our Executive Assistant, you’ll play a key role in ensuring the smooth operation of our HR and operations functions. Your responsibilities will include:

Executive & Administrative Support: Assist the Director of Operations and Executive Leadership Team with administrative tasks, scheduling, and documentation.

HR Administration: Support recruitment, onboarding, and induction of new staff and students.

Compliance & Record Keeping: Maintain accurate and confidential HR records, contracts, policies, and procedures.

Training & Development: Coordinate staff training programs and track employee development.

Workplace Compliance: Ensure adherence to labour laws, workplace policies, and OH&S regulations.

Office & Clinic Operations: Oversee office operations by managing supplies, records, and administrative processes to maintain well organised and efficient workplace and clinical locations.

Payroll Support: Assist with payroll preparation and HR-related financial processes.

Special Projects: Support the planning, execution, and follow-up of strategic projects and initiatives, collaborating with various departments as required.

Confidentiality: Handle sensitive information with the highest level of confidentiality and discretion, maintaining trust and professionalism.

Problem-Solving: Proactively anticipate challenges and implement effective solutions, demonstrating adaptability and resourcefulness.

About You:

We’re seeking a highly organised, proactive, and adaptable professional based in Perth and thrives in a fast-paced environment. You’ll bring:

Qualifications in HR, Business Administration, or a related field (or significant relevant experience).

At least three years’ experience in HR administration, executive support, or office management (nonprofit experience desirable).

Knowledge of Australian employment law and HR best practices.

Exceptional organisational skills with the ability to manage multiple priorities.

Strong communication & interpersonal skills (written, verbal, and visual).

Ability to work independently & collaboratively in a remote setting.

High attention to detail and ability to handle confidential information.

Proficiency in Microsoft Office, HR software (e.g., Employment Hero), and CRM systems.

Valid driver’s licence & access to own transport.

Physically able to assist with office/clinic setups as required.

Why Join P2P?

Make a real impact – Support perinatal and infant mental health initiatives.

Be part of an innovative team, working alongside passionate professionals.

Work from home & enjoy flexibility – Achieve work-life balance.

Professional development – Access training and career growth opportunities.

Salary packaging benefits – Increase your take-home pay with NFP tax benefits.

Employee Assistance Program – Access confidential wellbeing support.

How to Apply:

We'd love to hear from you if you're an experienced Executive Assistant eager to contribute to a purpose-driven organisation.

Apply now with your resume and a cover letter outlining your suitability for the role.

Applications close: 14 July 2025 with interviews scheduled to take place on 28 July 2025.

For any questions, contact Carin McCashin at [email protected]

Please note: We will review applications as they are received and may commence interviews or close the job ad before the closing date. We encourage you to apply as soon as possible.