Our client, a Tech firm with offices across Australia, are looking for an Office Experience Coordinator for their new Sydney office - this is a wonderful opportunity for someone who is immediately available and looking for their next role.

In this role, you will be the heart of the office operations — ensuring everything runs smoothly, employees feel supported, and visitors are welcomed with warmth. From managing vendor relationships to organising team events, you’ll help shape the culture and day-to-day rhythm of the office.

Duties include:

Manage front-desk/reception effectively

Manage all administration and back-office service activities through cost-effective processes and procedures (office supply ordering; stationary; kitchen, meeting room and copy centre facilities).

Ensure guest and common areas are presentable and professional. Tidying up the kitchen area and keeping the coffee machine clean and serviced.

Organising and managing lockers for teammates.

Ordering food, stationery, groceries, drinks across multiple APAC locations on a weekly basis.

Assist with organising events, conferences, end of month lunches / drinks, and all other company events & catering e.g. work anniversaries, townhalls, morning teas, offsite coordination etc across multiple APAC locations.

Mail related activities, buy and order postage stock when needed via Australia Post

Assist staff with basic office services as required (ie. Binding/laminating documents, courier requests, envelope labels).

End to end management (organise, pack, dispatch and track, etc) outgoing couriers and incoming couriers in a timely fashion. Accept parcels and deliveries.

Assist with updating company phone lists and other schedules/lists.

Office administration support to the P&C function, assisting with all day-to-day tasks which may include: correspondence; presentations; expenses; researching topics as necessary.

Establish working relationships with vendors to ensure that what the company is receiving the best possible service and prices.

Work with IT on dispatch of laptops for new hires and collection of company property on exit

Stocktake of Insight branded merchandise for welcome boxes and re-order stock

Build and dispatch new hire welcome boxes for ANZ teammates

Work with HR Coordinator to produce and send out quarterly values awards to recipients

To be successful in this role, you will need Receptionist, Events co-ordination, and Facilities experience, a strong ability to develop relationships with internal and external customers. Prioritising a busy work load is essential as well as excellent verbal and written communication skills.

Apply now and join a fun, creative, dynamic and supportive team.

Send your CV to Surayya French at [email protected]

Please note, only shortlisted candidates will be contacted.