GeoDrill Australia is a dynamic and fast-growing company at the forefront of drilling and water solutions. We are seeking a highly organised and detail-focused Accounts & System Administrator to join our Head Office team in Chevallum.

This is an integral in-house role responsible for ensuring the financial systems, payroll, and asset data are up-to-date, accurate, and support operational excellence across the business. You'll work hands-on across Xero, ApprovalMax and MEX, supporting not only our financial administration but also the implementation and ongoing management of inventory systems.

Your Day-to-Day Responsibilities

Finance & Accounts Administration

Process and reconcile accounts payable daily

Manage purchase orders and invoices, ensuring correct project coding

Maintain accurate supplier records and handle credit applications

Assist and process payroll, including timesheet and expense approvals

Support month-end reconciliations and reporting

System & Asset Administration

Monitor MEX daily pre-starts and liaise with the Workshop on faults and maintenance tasks

Assist with inventory system rollout and maintenance, including:

Stock categorisation, item coding, and QR workflows

Importing/managing inventory across sites

Documenting stock control and automated alert systems

Office & Administrative Support

General office upkeep, ordering supplies, and liaising with service providers

Maintain structured records of all financial documentation

Respond to internal and external email enquiries professionally

Support cross-functional admin tasks as needed

About You

We’re looking for someone who thrives in a busy, evolving environment and enjoys bringing structure and clarity to systems and processes. You’ll need to be:

Proficient in Xero, with experience in payroll and bank reconciliation

Experienced with purchase order and invoice workflows

Comfortable using and maintaining systems like MEX or similar

Highly organised, self-motivated, and reliable

Professional in your communication and proactive in follow-up

What’s in It for You?

Be part of a supportive, purpose-driven team committed to excellence

Work close to home on the Sunshine Coast

Engage with a company that values accountability, agility and people

Help build and shape internal systems that support long-term sustainability

Ready to Apply?

If you’re passionate about systems, numbers and supporting a company that delivers impactful solutions, we’d love to hear from you. Please apply via SEEK with a cover letter and resume outlining your previous experience and fit for the role.