ABOUT US

We're The Beautiful Bunch - a Melbourne-based florist and social enterprise, bringing joy through flowers and helping young women from refugee backgrounds to find their first job in Australia.

Our purpose is to support our trainees to build the confidence, skills, and social networks needed to find meaningful work and begin the path to achieving their dreams. When you work with us, you’re helping build a more inclusive, equitable future - and your work will directly support our mission to do just that!

ABOUT THE ROLE

The Florist Events Assistant is a hybrid support role spanning creative production, client liaison, and event admin. Reporting to the Events Coordinator, this part-time position (3 days per week) is based across our Brunswick East studio and various off-site event locations. You'll assist with flower prep, deliveries, and installations, while also helping manage event enquiries, quotes, and follow-ups.

This is a dynamic, people-facing role ideal for someone with a love of flowers, strong organisational skills, and a proactive attitude. We’re looking for someone confident juggling both hands-on and behind-the-scenes tasks – from bumping into a wedding, to jumping on the phone with a client, or capturing content while loading up the van.

KEY TASKS

Studio & Onsite Support

Assist Events Coordinator with flower prep, packing and event production

Support with bump-ins and bump-outs (weekends and early starts as required)

Load and unload vans and ensure accurate setup on site

Capture behind-the-scenes content when requested

Strong floral design experience & knowledge

Experience working in fast paced environments

Client & Enquiry Management

Monitor the events inbox and respond to all enquiries in timely manner

Answer phone calls and assist with client queries in a professional, friendly manner

Prepare and send event quotes, proposals and invoices using templates

Follow up warm leads and track all enquiries in the system

Admin & Coordination

Manage the Events Asana board – updating timelines, tasks and key details

Ensure all job details are clearly communicated to the Events Coordinator ahead of each event

Keep digital files and client folders organised and up to date

Assist with stock counts, prop management and order tracking when required

Essential Requirements

Ability to take initiative and work independently as well as in a team

Previous experience ordering and wholesale purchasing

Current Australian driver’s licence

Weekend availability is essential

Excellent written and verbal communication

High attention to detail and strong organisational skills

Comfortable lifting, driving, and being on your feet for extended periods

Desirable (but not required)

Experience using Asana or similar platforms

Experience creating run sheets