Downlands College is currently seeking an experienced Administration Assistant to join our Junior School staff.

This is a full-time, permanent School Officer position to commence in Term 3, 2025. There is some limited scope to negotiate additional unpaid release over school holiday periods, where workloads permit.

Responsibilities include a range of office duties such as:

Maintaining the Junior School Timetable and Reporting programs

Performing tasks associated with College Reception and client relations

Assisting with records management, maintenance and data entry

Assisting students, parents, prospective parents and other community members

Assisting students with first aid and medical attention

Qualifications and Experience

The successful applicant will possess relevant qualifications in office administration, or an equivalent combination of relevant work experience and/or education. Further, the successful applicant will demonstrate the ability to:

Update and maintain data in operation systems such as Timetabling Solutions and The Alpha School System [TASS], or similar products.

Operate a variety of generic and internal Information Technology systems, including but not limited to the Microsoft Office Suite, with expertise

Organise and complete multiple tasks with close attention to detail, accuracy and prioritisation in order to meet deadlines

Use initiative, problem solve and manage a workload with competing priorities

Build exemplary collaborative working relationships with varied stakeholders

Be flexible, remain calm in challenging circumstances and maintain a positive attitude.

Maintain excellent interpersonal and communication skills to relate professionally with students, parents and staff

Work with discretion and maintain confidentiality

Exhibit outstanding professional personal presentation

The successful applicant will ideally possess relevant first aid certification and have experience in following processes for administering medication and first aid to students.

Salary

School Officer Level 4 $71, 197 to $73, 435 per annum (pro rata), plus super.

How to apply

We invite applications from energetic and innovative individuals with the ability to embrace and demonstrate an understanding of the particular ethos of Downlands, as a Catholic MSC College.

Applications are to be received by 9.00am Friday 11 July 2025, to: [email protected]

Please note that interviews may be arranged prior to the closing date and an appointment made if and when appropriate. Applicants are encouraged to apply early.

The application should include a cover letter and a full curriculum vitae with the following details:

Personal details including name, address, contact details

Qualifications

Employment history

Significant professional or personal achievements

Names and contact details of 3 professional referees

This position is only offered if you have the right to apply for a Qld Working with Children Check (Blue Card).

Ours is a spirit of family and a spirit of true friendship formed by kindness and understanding, by compassion and mutual forgiveness, by gentleness, humility and simplicity, by hospitality and a sense of humour. MSC Constitution #32