Personal Assistant

Are you an experienced personal assistant or an expert in administration seeking a new career opportunity where your input holds significant value?

We are seeking a Personal Assistant to provide support to the Director at our office located in Port Macquarie.

As Personal Assistant to the Director you will need to be organised and have excellent interpersonal skills as you will be required to work across the entire business on various projects. This is a fast paced role in a rapidly changing environment. This position suits a forward thinking individual. As the personal assistant, you will be responsible for the Director's affairs in all aspects of the business.

Tasks include but are not limited to:

Diary & Email management

Schedule and attend weekly team meetings.

Set meeting agendas, take minutes and follow up action items

Attending monthly toolbox meetings

Creating reports for customers

Manage internal filing systems

Tender management and support and tracking submission deadlines

Supporting project management and coordinating with builders for upcoming projects.

Generating Monthly reports for the Director

Managing assets and arranging car services for team members as required

Managing invoicing of completed jobs

Assisting with scheduling technicians’ daily jobs & booking in with clients/customers

Assist the team with administrative tasks and general office management

Handle sensitive information with discretion and always maintain confidentiality

Ideally you will have:

Experience in supporting Management

Customer Service Experience

High computer literacy & experience with Microsoft Office

Proven ability to work collaboratively with individuals and in cross functional teams

Adaptability and flexibility in a fast-paced environment

Exceptional written and verbal communication skills

Proven experience in an administrative or assistant role