Industry: Accounting, Business & Wealth Advisory

Join a firm where precision meets purpose. Support a high-performing team. Own the systems. Help us shape the future of q4 financial.

At q4 financial, we don’t do things by halves. We’re a progressive, cloud-enabled accounting and advisory firm based in the heart of Brisbane, partnering with ambitious individuals and businesses to help them make smart choices today for financial freedom tomorrow!

We’re currently looking for an experienced Senior Practice Administrator — someone sharp, detail-oriented, and quietly brilliant — to help us keep the engine room running smoothly.

You’ll be the kind of person who thrives on clarity, loves ticking things off a list, and takes pride in knowing that your work creates calm for the people around you. You’ve likely been the go-to person in your last firm, and you’ll bring the same energy here — steady, smart, and solutions-focused.

What You’ll Be Responsible For

Workflow & Practice Systems

Own job tracking using FYI Docs and Xero Practice Manager

Help the team stay on top of tasks, budgets, and deadlines

Client Documents

Manage and send client documents using FuseWorks

Follow up where needed with warmth and professionalism

Engagements & Billing

Prepare fixed-price agreements and engagement letters via Ignition

Ensure billing is smooth and transparent for clients and the team

Internal Administration & Reporting

Prepare reports that help us make better decisions

Keep our data squeaky clean across systems

ATO & Compliance Support

Track and manage lodgements via the ATO Portal and ATO Mate

Keep workflows up to date and ensure deadlines are met (early is better than on time)

ASIC & Corporate Compliance

Prepare and lodge ASIC updates and annual reviews using Now Infinity

Liaise with ASIC (you’ll know them on a first-name basis before long)

Onboarding & Offboarding (Clients + Team)

Coordinate new client onboarding and smooth offboarding

Manage new team member setup

Office & Client Support

Greet clients with warmth and confidence

Keep our office and systems humming

What You Bring

5+ years’ experience in a professional services admin role (bonus if it’s accounting)!

Experience with cloud platforms like FYI Docs, XPM, Now Infinity, Ignition & FuseWorks

Exceptional organisational skills and a proactive, structured working style

An eye for detail and love for systems

Clear, kind communication — written and verbal

Integrity, discretion, and a proactive mindset

Why You’ll Love Working With Us

You’ll be trusted. This isn’t a junior role — you’ll be central to how our business runs.

We value humans. Our team is close-knit, thoughtful, and genuinely supportive.

We’re modern. Cloud-based, tech-driven, with flexibility where it counts.

You’ll grow. If there’s a smarter, better way to do something, we’ll try it.

You’ll feel proud. We do meaningful work that improves lives.

Interested?

Please apply with your resume and a short cover note telling us why you would be a great asset for our firm – and bonus points if you tell us your favourite way to stay organised.

We can’t wait to meet you.