• School of Architecture, Design and Planning - Faculty of EAIT
• Full-time (100%), permanent position
• Base salary will be in the range $80,523.29 - $89,505.38 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia Campus, Brisbane

About This Opportunity

We are seeking a motivated and organised Administration Officer to support the School of Architecture, Design and Planning (ADP). Reporting to the School Manager, this role delivers a broad range of administrative services to ensure the School operates effectively and efficiently.

Key responsibilities will include:

• Provide efficient and effective customer focused administrative assistance to staff and students.
• Provide high quality administrative support to the School Manager and Academic staff.
• Contribute to the development and coordination of events within the School and Faculty, including induction activities and space planning as required.
• In consultation with the central university units and senior staff, develop and maintain correct procedures in relation to administration within the School.
• Act as secretary to School Committees (e.g. Research Committee) including preparation of agendas and minutes, draft reports and submissions and take other action as required on behalf of the Chair (when required).
• Represent the School at Faculty administrative staff meetings as required.
• Administration of the School's involvement in various programs (e.g. Mobility programs, Winter and Summer Research Scholarships).
• Administration of the School's Research Grant Funding.
• Provide efficient and effective administrative assistance associated with coursework students (e.g. matters relating to admissions, enrolments, credit, extensions, examinations, etc).
• Maintain School records.
• Deputise for the Senior Administration Officer as required.
• Any other duties as reasonably directed by your supervisor.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Bachelor's degree or an equivalent combination of relevant experience and/or education/training.
• Demonstrated commitment to, and enthusiasm for, the provision of excellent and accurate client service.
• Sound knowledge of key administrative policies and processes in a University or the ability to rapidly acquire that knowledge.
• Demonstrated ability to effectively use a wide range of computer applications in a network environment (Word, Excel, PowerPoint and Outlook) and effectively use other specialist software applications and databases (e.g. Business Objects, PeopleSoft/Oracle student systems).
• High level of interpersonal, written, and verbal communication skills including the ability to communicate effectively with a wide range of individuals including students, coworkers, and senior staff of the University.
• Demonstrated ability to effectively manage a high and diverse workload and meet deadlines.
• Well-developed organisational and problem-solving skills while having the ability to pay attention to detail.
• Demonstrated ability to exercise tact and good judgement and maintain confidentiality with the ability to work independently and as part of a team.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

Work Rights
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mrs Olivia Dwyer via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close on Sunday, 15 June 2025 at 11.00pm AEST (R-51340).