The Client
As Victoria's cancer services improvement network, they build relationships between healthcare providers and other cancer care stakeholders to develop, implement and evaluate initiatives that improve the way Victoria's health services provide care and support to people affected by cancer.

Funded by the Victorian Department of Health, Cancer Unit, their vision is to improve the patient experiences and outcomes by connecting cancer care and driving best practice. They are hosted by one of Melbourne's leading public hospital located in Heidelberg.

The Role
A very diverse role has become available immeiately, either on a full time (40 hours) or part time basis (32 hours) per week as a Program Administration Officer/PA which involves delivering comprehensive administrative support to the Director and programs team.

Key functions of the role include:

• Assist the Director including calendar, meeting, and registration management
• Program administration, including procedures and registers, financial, contract and human resources administration and the Service improvement grants program, invoicing
• Document control, effective record management, secretarial duties for the governance Committee, event management, purchasing and stock management, programs email inbox and collaborative office management
• Administration and event management and supporting the Optimal Care Summits team
• Assisting the Communications Officer in relation to the eNewsletter, website, social media and marketing.

Key Accountabilities

• Work collaboratively with the Director/program staff to deliver the activities and program manual
• Contribute to the delivery of responsibilities in relation to the Implementation Plan and the Victorian Cancer Plan
• Comprehensive, high-quality programs administration, knowledge and experience, working in an agile way
• The ability to run with a number of systems including Microsoft applications, Kronos Dimensions, Workplace Requisitions, website backend, Canva, Adobe Acrobat, Survey Monkey, MailChimp and others as required
• Deliver the program administrator activities using highly effective organisational/time management skills
• Open and effective communication style, anticipate ongoing innovation and improvements
• Ensure quality document control in order to make sure documentation management meets legal, professional, and organisational standards, maintaining strict confidentiality and privacy at all times
• Identify and manage risks and issues as they arise, in consultation with the Director

Skills Required

• A qualification in administration, personal assistance or similar
• Public health and/or program admin experience
• Experience working with a Director or Manager of a health program
• Superior organisational skills and high level of attention to detail
• Demonstrated experience in improving the administration of programs
• High level of communication and interpersonal skills
• Proficiency with information technology, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat
• Experience with financial and human resource IT systems

It would be highly desirable if you have experience working in a health program directly funded by the Victorian Department of Health or Australian Governenment and if you have experience with Kronis Dimensions, financial management and human resources systems also.

Lock in this diverse and interesting role until August, 2025. If you have the relevant skills, please send your CV immediately for further consideration.