Position Title: Bookkeeper / Executive Support
Reports To: Executive Chairman
Employment Type: Part-Time - Open to Full-Time
Salary Range: $120,000 - 140,000 package (Base + Super combined)

Position Overview:

We are seeking a highly organised, discreet, and detail-oriented Bookkeeper / Executive Assistant to provide direct support to an Executive Chairman of a high-net-value Family Group. This hybrid role combines essential bookkeeping and financial administration with traditional executive support responsibilities. The ideal candidate will be proactive, financially literate, and capable of operating with the utmost confidentiality and professionalism in a fast-paced, dynamic environment.

Key Responsibilities:

Bookkeeping & Financial Administration:

• Maintaining the Trial Balance on behalf of the Family Group
• Process and track expenses, reimbursements, and invoices for business and personal accounts
• Assist in monthly and annual financial reconciliations
• Liaise with banks and lawyers for any financial related queries on behalf of the Family Group
• Ensuring to meet compliance with Financial Regulations
• Maintaining General Ledger
• Maintain accurate records of business and personal financial transactions
• Producing financial reports such as balance sheets, income statements and cashflow reports
• Support accounting professionals and tax preparers with documentation and financial data
• Monitor and manage payment schedules, subscriptions, and recurring obligations for the Executive Chairman
• Use accounting software (Xero) to enter transactions and generate reports

Executive Support:

• Manage complex and frequently changing calendars, schedules, and travel itineraries
• Carry out research support on behalf of the Executive Chairman upon request
• Manage confidential information with discretion and integrity
• Perform ad hoc personal and professional tasks as requested

Qualifications:

• Minimum 10 + years of experience as a Bookkeeper, as well as experience in supporting C-level executives
• Proven experience with bookkeeping or financial administration (formal training/certification a plus)
• Proficiency with Microsoft Office Suite, Google Workspace, and accounting platforms (Xero, Excel, etc.)
• Exceptional organizational and time-management skills with attention to detail
• Strong interpersonal skills and ability to handle sensitive matters with discretion
• Excellent written and verbal communication skills
• Ability to anticipate needs, think critically, and offer solutions

Preferred Attributes:

• Trustworthy and highly discreet, with a strong sense of confidentiality
• Ability to work independently and manage multiple priorities
• Familiarity with personal finance, investments, and asset management is a plus
• Comfortable in a high-expectation, fast-paced environment

Work Environment:

• The role is primarily office-based, with flexibility for remote work depending on schedule
• May involve occasional travel or off-hours availability depending on the needs of the Executive Chairman Faimly Group