Role overview:

As the Accounts & Administration Manager, you’ll be responsible for managing financial processes, streamlining administrative systems, onboarding new staff, ensuring compliance across customer and industry portals, and supporting the day-to-day operations of the business. This diverse and hands-on position goes beyond traditional bookkeeping. You'll work closely with the management team and be a key point of contact for suppliers, clients, and staff, helping to ensure our projects and people are supported from the office through to the job site.

Key Responsibilities:

Finance & Accounting

Manage end-to-end Accounts Payable and Receivable

Prepare and lodge BAS, PAYG Withholding, and other regulatory submissions

Payroll processing, including Superannuation, Long Service Leave, and timesheet approvals

Monthly invoicing, account reconciliations, and financial data entry

Liaise with external suppliers/customers and prepare documentation as needed

Administration & Operations

Create and manage purchase orders and supplier documentation

Oversee employee onboarding, including contracts, policies, and induction coordination

Organise accommodation and travel logistics for employees working away

Keep all workplace policies and procedures up to date

Ensure full compliance with customer portal requirements (e.g., insurance certificates, SWMS, licences, inductions)

Maintain up-to-date registers for insurances, tickets, licences, and safety documentation

What We’re Looking For (Requirements):

Proven experience in accounts, bookkeeping, and administration

Knowledge of Australian payroll, superannuation, BAS, PAYG, and general compliance

Strong organisational and time management skills

High attention to detail and a hands-on, solution-oriented approach

Exceptional written and verbal communication skills

Confident using Xero, QuickBooks Time, Microsoft Office Suite, and Mac operating systems

Experience in the construction or trades industry is highly advantageous

Ability to work independently while also contributing to a collaborative team