Entry-Level Receptionist / Office Administrator

Full-Time | Public Practice Accounting Firm

Location: Caringbah (On-site only)

Overview:

We’re looking for a friendly, professional, and organised individual to join our accounting practice as a Receptionist / Office Administrator. This entry-level role is perfect for someone starting their career in office support or administration. You will play an important role in welcoming clients, supporting our team, and ensuring the office runs smoothly each day.

Key Responsibilities:

Front Desk & Client Service

Greet clients and visitors in a warm and professional manner

Make coffees for guests and GM

Answer and direct phone calls, take accurate messages

Monitor email inbox and distribute messages to the appropriate team members

Office Support & Administration

Assist with scanning, filing, and basic data entry

Help maintain the office space—tidy, organised, and well-stocked with supplies

Prepare meeting rooms and assist with refreshments as needed

Handle incoming and outgoing mail

Team Assistance

Support the team with general admin tasks

Help with basic document formatting or preparation

Learn internal systems and assist in keeping client records up to date

What We’re Looking For:

A positive, can-do attitude and willingness to learn

Excellent communication and interpersonal skills

Strong attention to detail and time management

Comfortable using Microsoft Office (Word, Outlook, Excel)

Ability to work well in a team and take direction

Preferred (but not required):

Some customer service, receptionist or administration experience (including casual/part-time work or school-based traineeships)

Familiarity with accounting software or systems like Xero or NowInfinity

Education & Entry Requirements:

Completion of Year 12 (HSC or equivalent)

This role is ideal for recent school leavers or early-career professionals