ABOUT US

Irrigation Australia is the national peak industry association representing Australia's urban and rural irrigation professionals. We support our members and the industry by delivering training, certification, events, industry resources, and policy advocacy to promote efficient and sustainable irrigation practices.

Irrigation Australia has a proud history in supporting Australia’s irrigation industry – aiming to empower its people through knowledge, innovation and sustainable practice. Our Purpose is to be the centre of excellence for drive the adoption of efficient irrigation practices across Australia’s food and fibre production markets, leisure activity spaces and commercial activities to ensure the best use of our most precious resource - water.

PURPOSE OF THE ROLE

The Administrator will support a number of business functions of the Association, its primary role is the day-to-day administration of compliance and funding for the Registered Training Organisation (RTO). The role ensures accurate data management, support for trainers and students, and assistance in meeting state and federal training compliance requirements.

KEY RESPONSIBILITIES

Stakeholder Support

Assist in maintaining positive working relationships with internal and external stakeholders, including trainers, students, and regulators.

Respond to email and phone enquiries related to training and compliance processes.

Support the administration of contracts and documentation for trainers and assessors.

Training Support

Provide administrative support to trainers using the student management and learning systems.

Assist with quality checks of attendance records and completion documentation.

Maintain up-to-date trainer records and support documentation as needed.

Compliance Administration

Assist with maintaining records to ensure compliance with the VET Quality Framework and RTO Standards.

Support the preparation of audit documentation and participate in internal review processes.

Help monitor timelines for training package updates and support transition documentation.

Data Entry and Reporting

Ensure timely and accurate data entry for student records in the student management system.

Assist with AVETMISS reporting and maintaining training compliance databases.

Prepare summary reports and checklists for internal compliance tracking.

State Funding and Contract Support

Support the submission of required documentation for state funding contracts.

Help maintain up-to-date information on funding options on the Irrigation Australia website.

Assist with filing and archiving records for training subsidies, enrolments, and completions.

General Administration

Maintain version control of training documents and support resources.

Follow internal policies and procedures to support a safe and compliant working environment.

Other administrative tasks as required.

SKILLS & EXPERIENCE

Previous experience in an administrative role, ideally within an RTO or education/training environment.

Attention to detail is the most critical core skill along with the ability to plan, and meet deadlines.

Strong written and verbal communication skills.

Proficiency in Microsoft Office; experience with VETtrak, Moodle, Ammonite or ReadySkills is desirable but not essential.

A collaborative approach and willingness to learn – we are prepared to invest in and train the right person to become an expert in this field.

Note: Salary will reflect the experience and capability of the successful candidate.
For more information, contact info@irrigation.org.au.