About Us
At Southbank Montessori, we are a purpose-driven early learning centre guided by the principles of Maria Montessori. Our classrooms are nurturing, calm, and designed to empower every child’s independence, curiosity, and lifelong love for learning. We value strong partnerships with families, a respectful work culture, and meaningful engagement with our community. Our team is passionate about child development and committed to excellence in early childhood education.

About the Role
We are seeking an experienced and organised Administration Manager to lead the day-to-day administrative operations of our centre. This role is integral to ensuring smooth business and enrolment processes, maintaining compliance, supporting leadership tasks, and being the first point of contact for families.

Key Responsibilities

Oversee and maintain enrolments, bookings, waitlists, and transitions using CCSS-compliant platforms (e.g., OWNA)

Manage family communications, fees, CCS adjustments, and account queries

Support payroll preparation, invoicing, and financial reporting in liaison with our bookkeeper

Coordinate WHS compliance tasks, staff rosters, and centre documentation

Assist the Centre Manager with audits, reporting, and policy reviews

Liaise with external stakeholders including the Department of Education, CCS, and local services

Maintain confidentiality and professionalism in all interactions

Selection Criteria
We’re looking for someone who can demonstrate:

Previous childcare administration experience is essential

Proven experience in an administrative or office management role

Excellent organisational and time management skills

Strong communication and interpersonal skills

Competency in digital systems such as Microsoft Office, childcare CRMs (e.g. OWNA), and Xero

Knowledge of CCS, enrolment compliance, and early childhood regulations is highly desirable

Ability to work collaboratively as part of a team and also independently

A genuine interest in supporting the operations of a child-focused environment

Desirable:

Understanding of Montessori principles (not essential, but valued)

Proficiency using OWNA childcare management system

How to Apply
To apply, please submit your application via SEEK or through our website: https://southbankmontessori.com.au/careers/.

Your application should include a cover letter outlining your experience in childcare administration and a current resume. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.