Administration Officer | FaDS Property

Employment Term: Permanent full-time position

Location: Primarily located out of our Ipswich office with some flexibility to work from home following the training period

Remuneration: $37.34 + super + NFP Salary packaging benefit

Make a meaningful difference with UnitingCare Queensland

At UnitingCare we are leaders in crisis response, the protection of vulnerable people and children, financial resilience and family wellbeing. Our FaDS (Family and Disability Services) team work passionately across Queensland to make a meaningful difference in people’s lives.

As an Administration Officer supporting our property team you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about. Let’s make a meaningful difference, together!

Please note this is a full time permanent role based out of our .

Your part in our UnitingCare team

Reporting to the Property Lead, the Administration Officers responsibilities are:

Diary management including arranging internal and external appointments and any associated travel and accommodation requirements

Undertake a range of financial functions including, recording income and expenditure; accounts payable; procurement card reconciliation; ordering supplies

Using Microsoft Office and other software in preparing reports, business papers, minutes, correspondences, presentations

Develop, maintain and administer a records management system for receipt, storage and retrieval of records and correspondence

Support Management in the development and establishment of new services and maintaining the process for recording of statistical data and feedback

Develop, review and implement new processes and procedures to support the service/function run more effectively

Provide assistance in the co-ordination of site management requirements

Organise events, functions, workshops and meetings

Liaise with external providers and suppliers; stationery, IT, facilities for proactive practice management

Provide business support in areas of Human Resources, Fleet Management, Digital Technology, Travel and Workplace Health and Safety as required

Work within UCQ policies and procedures, including the provision of Workplace Health and Safety and other relevant legislation

What makes a difference for us?

Minimum 2 years providing Administrative support and assistance to management.

Extensive Microsoft Suite skills and knowledge (Word, Excel, Outlook, etc.)

Demonstrated ability to manage financial functions

Ability to build and maintain relationships with the Senior Management Team, Executive Leadership Team, staff and volunteers.

Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines.

Experience in organising workshops and meetings.

Strong writing, spelling, and grammar skills

Ability to resolve problems

Ability to multi-task and prioritise workload

Well-developed interpersonal and communication skills

Ability to act professionally at all times and work under pressure

What makes a difference for you?

Flexible work arrangements to support work-life balance

NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: Salary Packaging Explained

A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme

Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunities to challenge yourself, grow and make a meaningful difference

A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

We’d love you to be part of our UnitingCare family

Joining our FaDS, team, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years.

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

provide welcoming, safe and nurturing services for children

implement measures to prevent child abuse and neglect within our services

appropriately and immediately address child abuse and neglect if it does occur

Diversity & Inclusion

Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

Safe workplace

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.