Senior Administration Officer | Full Time | Brisbane

About the Organisation

Queensland Foster and Kinship Care Inc. (QFKC) is a registered and charitable non-government organisation and is recognised as the peak body representing all foster and kinship carers throughout Queensland. The organisation is run by a volunteer committee of current and former carers who oversee operations and employ professional staff to assist in providing advice, support and advocacy to foster and kinship carers.

About the Opportunity

We are seeking to appoint an experienced and qualified Senior Administration Officer to join our small team of professionals. Working in this full-time role, you will provide a range of administration and support services to meet the needs of the office as well as various administrative support requirements of the organisation. To be effective in this role, you must work collaboratively with all staff and members of the management team to carry out professional duties that uphold the values and principles of the organisation. As a not-for-profit organisation you will have access to salary packaging benefits.

Working hours are 9am-5pm 5 Days and the rate of pay is $42 per hour.

Tasks and Responsibilities

Answer, screen and direct phone and email enquiries.

Attend to daily mail receipting and posting.

Maintain and monitor stationery, office supplies and consumables.

Oversee office equipment and organise maintenance and repairs in conjunction with Financial Officer where required.

General administration duties including photocopying, laminating and binding.

Ad hoc duties related to the position and to the ongoing service needs of the organisation.

Provide secretarial support to staff and Management Committee.

Support with workshop, training and event planning including catering where required.

Organisational

Provide secretarial support to staff and Management Committee.

Prepare meeting agendas and take minutes.

Creation, design and amendments of organisational documents (incl. forms, flyers, brochures, business cards, name tags, certificates, spreadsheets, training material, policies, procedures etc.)

Arrange flight and accommodation bookings where required.

General oversight of Work, Health and Safety to contribute to a safe work environment.

What you’ll need

Minimum Diploma or Cert IV in Business Administration or equivalent.

Minimum 5 years’ experience in similar all-round senior administrative role

Advanced Microsoft Office skills including Word, Outlook, Excel, PowerPoint and Publisher.

Demonstrated experience with creating and producing professional quality publications.

Demonstrated experience with Event Management including creating event websites and managing event software. E.g. Cvent

Pro-active approach to identifying and resolving minor issues with office equipment and technology etc.

Proven ability to develop and maintain effective working relationships with stakeholders at all levels and demonstrated ability to maintain confidentiality.

High level of attention to detail, organisation, initiative and be comfortable juggling competing tasks

Experience with graphic design, creating electronic newsletters and flyers highly desirable

Applications: Please send your resume and covering letter by EMAIL direct to Jessica Schieren at [email protected]

Please email Jessica if you require a copy of the Full Position Description. Applications will be assessed as received.