About the Role

The Executive Services team is the lynch pin between the Office of the CEO, GIICA, and three levels of Government, ensuring that all incoming correspondence and government requests are managed and responded to in a timely and professional manner. The team prepares responses to enquiries from a variety of stakeholders, managing the distribution of more complex correspondence to the relevant officers, and ensuring all requests are actioned within agreed timeframes.

As the Manager you will lead a small team, taking a key role in leading quality assurance, ensuring that all correspondence and briefing notes that leave the Authority meet the required standards. You will liaise with Queensland Government departments on input to documents for Government, Parliament and Ministerial briefings. You will also provide reporting on the volume of correspondence received and the Authority’s ability to meet timeframes. You will be a superuser of our records management system and provide advice to the broader team on how to effectively manage correspondence. This role provides the opportunity to use your excellent writing, editing and proofreading skills to ensure that documents are engaging, clear and concise.

The role is fast paced and operates in a complex, high-profile and often changing environment.

In joining the Authority, you will join a team of hard-working professionals, dedicated to preparing Queensland for the Brisbane 2032 Olympic and Paralympic Games.

The salary on offer is between $155,000 and $170,000 per annum commensurate with experience, plus 12.75% superannuation. This is a full-time, maximum-term role for 5 years.

About the Authority

The Games Independent Infrastructure and Coordination Authority (GIICA) is laying the foundations for the 2032 Olympic and Paralympic Games and beyond.

Hosting the world’s largest sporting celebration is a privilege that will define Queensland for the rest of the 21st century, driving economic growth, sustainability, connectivity, and healthier, more-inclusive communities.

GIICA’s will deliver 17 new and upgraded venues, from Brisbane’s Main Stadium to key sporting infrastructure across the state.

We are building a legacy that transcends the Games, transforming Queensland to ensure we thrive on the world stage showcasing our vision, culture and lifestyle.

GIICA is committed to delivering exceptional service and accelerating our state's transformation by bringing together communities, industries and governments.

We are ensuring every project we deliver for the world's largest sporting celebration is making a transformational difference to the Queensland community.

About your Responsibilities

Lead and manage team priorities in the preparation, management and reporting of the GIICA’s correspondence and briefing processes, distributing or managing complex correspondence as appropriate, and ensuring it is actioned within agree timeframes.

Prepare, review, edit and quality assure, briefing notes, information papers, reports and correspondence on complex and sensitive issues, key business priorities and operational issues including matters for discussion with stakeholders from government and external organisations.

Liaise with Queensland Government departments about documents for Parliament, Cabinet and Ministerial briefings, ensuring requests and subsequent content provided are appropriate, accurate and of high quality.

Drive follow-up of overdue items while maintaining effective team relationships.

Provide expert advice, training and support to GIICA’s staff concerning the preparation of executive correspondence, briefing notes, information papers, including associated processes, procedures, timelines and reporting requirements.

Develop and maintain the correspondence and briefing style and process guides for the Authority.

Prepare correspondence performance reports and business reports as required.

Develop, implement and monitor the effectiveness of correspondence processes and implement process improvements as required.

Lead organisational transition activities related to the Executive Service team.

Maintain the record management system and provide advice and assistance to users in its use.

About You

Demonstrated experience in preparing and quality assuring executive correspondence including knowledge of protocols in handling sensitive and commercial-in-confidence information, and Parliament, Cabinet and Ministerial processes.

Demonstrated experience in roles requiring excellent written communication skills, with high levels of accuracy and exceptional attention to detail (including grammar and spelling).

Demonstrated experience working in a fast-paced environment with tight deadlines, along with the confidence and tact to follow up senior leaders as needed to meet deadlines.

Ability to work collaboratively and with a customer centric approach, as well as the ability to lead a small team and continuously improve best practice correspondence processes.

Demonstrated ability to apply critical thinking and analysis in completing your work.

Ability to quickly develop an understanding of our business, understand who does what, and develop and maintain effective working relationships with all team members including senior leaders.

About our Workplace

We are inclusive. We are committed to building an inclusive culture that respects and promotes human rights and diversity. We foster a respectful workplace culture that is free from all forms of harassment, workplace bullying, discrimination and violence. We are an inclusive, equal employment opportunity employer. We encourage applicants who represent Aboriginal and Torres Strait Islander peoples, all genders, ethnicities, ages, languages, sexual orientations, and people with disability or family responsibilities to apply.

We are solutions focused. Our work is fast paced and often complex. Decision making, problem solving and dealing with ambiguity are key components of what we do. Our team’s ability to assess risk and apply sound judgement is critical to our success.

We are agile. As a newly formed independent statutory authority, established in November 2024, our team can help establish tailored best-practice processes and contribute to our state’s future. Team members’ roles and responsibilities may evolve over time. Our team’s willingness to be agile and undertake any work that may reasonably be expected is critical.

We offer unique experiences. The work we do is unique and a once-in-a-lifetime opportunity. With professional development opportunities embedded in what we do, our workforce can grow skills and capabilities on the journey with us.

How to apply

Please submit:

Your current CV

1 page cover letter outlining your relevant experience in similar roles, and how you believe you are the right person for this position.

Applications close Thursday 3 July 2025 at 5:00pm AEST. We encourage candidates to apply early, as we will be reviewing applications as they are received.

For any queries regarding this role, please contact [email protected] (however all applications must be received via seek.com.au).

Join the Authority and take this once-in-a-lifetime opportunity to help create a more inclusive, sustainable and connected society – all because we are hosting the Games.

Additional information

Applications from candidates with full working rights for the full duration of the appointment will only be accepted. Visa sponsorship is not available for this role.

A probationary period of three months will apply.

There are no mandatory conditions or qualifications for this position.

Applications remain current for 12 months and may be considered for identical or similar vacancies.

Successful applicants will be required to undergo pre-employment checks as part of our recruitment and selection process, which may include the following:

o Criminal history check

o Evidence of your right to work in Australia

o Disclosure of any previous serious disciplinary action taken against you.

o Disclosure of any employment as a lobbyist (must be provided within one month of taking up the appointment).

Your personal information will be held securely and accessed only by those directly involved in the recruitment process. Information obtained through employment screening is treated confidentially and will only be used to assess your suitability for employment with us and your contribution to our diverse workforce.