Administrative Assistant – VET

PACCT 3 | $59,804 - $64,577 + super | Full-time | Ongoing | Multi-campus

Support the delivery of high-quality vocational education by providing exceptional administrative services across Melbourne Polytechnic’s VET programs.

This ongoing, full-time role sits within the Construction department and involves working across multiple campuses to ensure the smooth delivery of programs and services.

Why Work With Us?

Melbourne Polytechnic has been a leader in vocational education since 1912. We offer:

Practical, industry-led training

Inclusive, future-focused learning environments

Flexible study options and strong learner support

A commitment to student success and community impact

Key Responsibilities

Provide high-level administrative support using systems such as Outlook, Excel, SharePoint, CELCAT, and STRATA

Assist with academic administration, including assessment procedures, flexible learning, and student records

Support course accreditation processes and maintain accurate program information

Deliver finance administration including processing invoices and purchase orders

Communicate effectively with students and stakeholders, providing course information and enrolment support

Maintain databases, coordinate meetings, and support departmental events

Ensure compliance with policies and contribute to continuous improvement initiatives

Skills and Experience Required

Experience in administrative support roles, preferably in an education setting

High-level proficiency in Microsoft Office and database systems

Strong organisational and problem-solving skills

Excellent communication and interpersonal skills

Ability to work independently and collaboratively

Commitment to confidentiality and professional integrity

How to Apply

Click‘Apply’ to be redirected to our careers portal, where you can view the full Position Description and submit your application.

You'll be asked to:

Complete all pre-screening questions

Upload your CV and cover letter (max. 2 pages) outlining how your skills, experience and personal attributes align with the Key Skills and Experience in the PD

File Requirements:

Each file must be under 2MB

PDF format is preferred (also accepts .doc or .docx)

Avoid special characters in filenames (e.g. , ! @ # % *)

Selection Process

Our process includes:

An in-person or virtual interview (via Microsoft Teams),

Reference checks

Employment and qualification verification

Contact Details

Contact: Recruitment Team

Email: [email protected]

Closing Date: Wednesday 2nd July 2025

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.