• School of Health and Rehabilitation Sciences / Health and Rehabilitation Clinics
• Part time (60% FTE), permanent position
• Base salary will range from $74,534 - $79,026 + 17% Superannuation (HEW Level 4)
• Based at our vibrant St Lucia campus
  

About This Opportunity

Our friendly and supportive team have an opportunity for an organised and motivated Clinics Reception and Administration Assistant to work within the audiology, occupational therapy, physiotherapy and speech pathology clinics. You will join our Health and Rehabilitation Clinics team within the School of Health and Rehabilitation Sciences to perform a wide variety of responsibilities and support our wonderful clients who genuinely appreciate the services we provide.

In this role, you will join a team with well-established procedures to deliver exceptional customer service on our reception, servicing a diverse client base, including children, families, people with disability, and the elderly. You will be a dynamic administrator, providing high level support in the day-to-day functioning of the clinic and the team.

Key responsibilities will include:

• Coordinating the scheduling of prospective and existing clients within the School's clinics.
• Providing clients with accurate information regarding the clinics' programs and services.
• Processing invoices and payments, maintaining electronic and paper records and monitoring client accounts.
• Contributing to the goals of the team by participating in problem-solving, sharing workload with co-workers, meeting deadlines, and being a team player.
• Reviewing ways of working with current administrative processes and engaging new technology and applications to work towards improving efficiency and outcomes.

About You

• Completion of a diploma level qualification or Certificate IV with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience working in a customer service position with a focus on administrative and reception responsibilities in a health care setting.
• Highly developed interpersonal skills, both written and oral, for communicating with clients and students, including people with physical and mental disabilities, showing appropriate levels of empathy, respect and confidentiality whilst providing a high level of customer service.
• High-level competence in the use of a wide range of computer applications in a network environment; experience with practice management software and web-based applications, or a capacity to rapidly gain such knowledge.
• Demonstrated organisation, time management, and prioritisation skills with the ability to achieve deadlines, whilst supporting the overall goals of the team.
• Readiness to represent the School in a professional and courteous manner and according to contemporary standards of a health service in a high volume/pressure environment.
• Capacity to take recreational leave around the operational requirements of the School's clinics operating times (unless pre-approved or in exceptional circumstances).
• Ability to work effectively and flexibly as part of a team according to an agreed work roster within the clinics operating hours from 7:30am - 5:00pm Monday to Friday.

The successful candidate must maintain unrestricted work rights in Australia for the duration of this appointment to apply (employer-sponsored work rights are not available for this appointment). You will also be required to complete a criminal history check and mandatory immunisations (as they apply to this position).

About UQ

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $5.75 a day)
• Salary packaging options

Questions?

For more information about this opportunity, please contact Kathryn Bulmer, Practice Manager - SHRS Clinics, at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 6 July 2025 at 11.00pm AEST (Job Reference Number: R-52809).

Please note interviews will be held on Monday 14 July during standard business hours.