Company Description

Dutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and a national footprint, we are passionate about operational excellence and exceptional service delivery.

We’re now seeking a brilliant and driven State Administration Manager to join our Victorian team and lead administrative excellence across multiple dealership locations, including managing their own flagship site.

Job Description

As the State Administration Manager, you will manage the day-to-day administration of your own dealership (Dutton One - Port Melbourne) while leading and supporting Site Admin Managers and teams across all Victorian locations, including our reconditioning hub. This is a hands-on leadership role that balances local site responsibilities with statewide oversight to ensure compliance, consistency, and operational success.

Key Responsibilities

Leadership, Recruitment & Performance

Lead your own site’s administration while overseeing other Admin Managers and teams across the state

Conduct regular performance reviews, support professional development, and foster a culture of continuous improvement

Standardise administrative processes, documentation, and reporting across all locations

Perform audits and implement proactive process enhancements

Financial Administration

Oversee Accounts Receivable, ensuring timely and accurate allocations

Complete daily bank reconciliations

Manage Accounts Payable, ensuring daily batch uploads and spreadsheet alignment

Oversee vehicle payments and processing

Ensure accurate, timely P&L reporting

Assist with accruals, reconciliations, and month-end processes

Site-Level Administration – Dutton One Westgate

Manage vehicle sale input, registrations, and compliance documentation

Handle supplier invoice input and vehicle acquisitions/disposals

Conduct monthly stocktakes and ensure full accountability of vehicle inventory

Operational Support

Process commissions, bonuses, and private vehicle purchases

Provide leave cover for team administrative functions

Manage fines, fuel, tolls, encumbrances, and internal vehicle lists

Handle import-related costings (duties, GST, compliance)

Reporting & Compliance

Conduct daily report checks and backend clean-ups

Maintain timesheets and ensure accuracy of payroll data

Uphold internal controls and ensure audit readiness

Qualifications

You will have proven abilities in the following:

Proven experience in senior administration or operational finance roles

Proven leadership experience managing both people and processes

High level of initiative, attention to detail, and problem-solving capability

Experience in multi-site or dealership environments preferred

Additional Information

Why work for us?

• You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
• Company-funded flu vaccinations
• Refer a friend and we will provide an upfront bonus!
• A day off for your birthday and;
• Annual Family fun days, held across the country.

Apply now to become our State Administration Manager and help shape the future of administration excellence at Dutton Automotive.