The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years.

An exciting opportunity exists to join the Assessment and Reporting Division in the Assessment Operations Unit for a fixed term full-time position.

• Salary: $97,955 - $111,142 (Plus Superannuation of 11.5%)
• Fixed term till 31 December 2025
• Usual hours of work: Full time (flexible work conditions may be available)
• Usual work location: Coburg Assessment Centre

Role purpose

The Administration Advisor contributes towards the provision of strategic support to Assessment Operations unit by completing administrative and operational tasks associated with the VCE external assessment program. This may include providing high-level administrative support across a range of areas responsible for the processing of performance, languages oral and written external assessments. The position is responsible for:

• coordinating assessor training and marking meetings, including scheduling, and planning of assessment related tasks with internal and external stakeholders
• leading a team of administrative support staff responsible for supporting the VCE external assessment program including overseeing staff induction, training, supervision and rostering
• managing internal and external stakeholder communications; including overseeing management of a dedicated Assessment Support mailbox.
• developing and maintaining process documents and schedules via document management platforms including scanning, organising and uploading of documentation associated with the administration of the VCE external assessment program
• where necessary, providing additional support to a range of Assessment Operations teams.

About the unit

The Assessment Operations unit is responsible for:

• logistical and administrative processes associated with the conduct and administration of VCE external assessments

• development, implementation and review of the VCE examination timetable and associated assessment schedules

• training and monitoring of sessional staff appointed to mark VCE external assessments

• managing the marking of externally assessed VCE assessments including the GAT
• developing, managing the implementation and review of the VCAA Special Provision policy and procedures.

To be successful in this role

We are seeking an Administration Adviser with:

• Exceptional organisational and time management skills
• Strong written and verbal communication abilities
• Acute attention to detail and accuracy
• Proficiency in office software and database management
• Ability to work independently and as part of a team
• A proactive, flexible, and problem-solving mindset

Experience and qualifications

Demonstrated experience in providing comprehensive office administration support and managing complex administrative tasks is essential.

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

For more details regarding this position please see attached position descriptions.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Lucy Foskett - Senior Project Manager Assessment Operations via (03) +61 3 9059 4117 or [email protected].

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 5 June 2025.