About the Role

The Publications and Administration Coordinator is a fixed term part time (0.6 FTE) position up to 6 months, that will play a significant role in proactively coordinating and delivering a high-level of administrative support to the Director, the Senior Manager of Internal Communications and Engagement and the broader team within the Strategic Communications department.

This multifaceted role includes diary and email management, scheduling and coordinating meetings, supporting the broader leadership team with, procurement, budget tracking, invoicing, and publishing across communication platforms.

The role will also support the preparation of reports and presentations, lead process improvement initiatives and assist with event coordination.

This role plays a critical part in supporting FRV’s communications and engagement functions and will be well-suited for candidates who have the vital skillset such as strong admin, project coordination, stakeholder engagement and customer service skills.

About you

Our successful candidate profile will have the following:

Working towards tertiary qualifications in Business Administration, Human Resources, Project Management (or equivalent), or equivalent relevant experience.

Extensive experience in providing executive and administrative support to multiple stakeholders and coordinating functional activities.

Experience working in a complex and dynamic environment.

Experience working within and/or support Human Resources.

Demonstrated high level proficiency with Microsoft Office Programs such as Word, Excel, Outlook, OneNote; Microsoft Teams, Visio and Sharepoint.

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV). We are looking for candidates who are committed to upholding our organisational values and behaviours as this guides our work and shape our culture.

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria’s major regional centres.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality.

If you require any adjustments to be able to fully participate in the recruitment and selection process, we encourage you to contact [email protected]

What’s on Offer

We strive to create a high-quality working life for our community of valued employees.

Working with us provides:

Access to a Rostered Day Off;

Hybrid work arrangements;

Uniquely rewarding work in the service of the Victorian community;

Support for education, career and professional development;

Enterprise Agreement salary increases;

An unrivalled suite of physical and mental health and wellbeing support services;

Corporate Clothing Allowance (conditions apply)

How to Apply

Please apply via Seek by submitting a tailored cover letter and resume addressing the qualifications and work experience criteria listed.

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time. You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Jamith Leong, Recruitment Business Partner at [email protected]

Important Information

FRV’s standard practice is to appoint at the base of the salary range, however consideration will be given to an above base salary within the advertised range based on the successful candidate’s skills and experience

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to apply for this position

FRV is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with its obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all FRV employees be fully vaccinated (boosted) against COVID-19 in order to work for FRV outside of their place of residence.

Prior to commencement of employment with FRV you will need to provide evidence that you are fully vaccinated (boosted) against COVID-19 or unable to be vaccinated against COVID-19.

Acceptable evidence includes:

COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account).

Your immunisation history statement (available via your myGov account).

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccination doses