About the role

Vionium Pty Ltd t/a STAPS Facility Services is seeking a full-time Contracts Administrator to join our team in Ballarat, VIC. In this pivotal role, you will be responsible for managing and administering a diverse portfolio of commercial contracts, ensuring compliance and driving operational efficiency across our facility services business.

What you'll be doing

Drafting, reviewing and negotiating a variety of commercial contracts, including service level agreements, maintenance contracts and supplier arrangements

Evaluate the financials and ensure that profitability criteria are met in line with company goals and performance measures.

Preparation of estimations in line with the company guidelines and protocols while coordinating with the finance department

Monitoring contract performance and compliance, identifying and resolving any issues in a timely manner

Coordinating contract renewals, extensions and terminations, ensuring all necessary documentation is in place

Providing contract administration support to internal stakeholders, including project managers and operations teams

Maintaining comprehensive contract records and reporting on key metrics to management

Identifying opportunities to streamline processes and implement best practices in contract management

Key Responsibilities:

Prepare and manage contracts for building services like cleaning, maintenance and safety checks.

Work closely with service providers, clients and internal staff to make sure all contracts are clear and followed.

Financial oversight and budget management.

Help organize tenders by preparing documents and reviewing contractor offers.

Project monitoring and compliance.

Keep track of contract deadlines, updates and any changes.

Ensure all contractors meet legal and company requirements including insurances and licenses.

Maintain contract records and ensure everything is up to date.

Assist in improving how the company manages contracts and services.

Managing subcontractor agreements.

What we're looking for

Excellent understanding of contract law, procurement processes and contract management principles

Strong organizational and prioritization skills, with the ability to manage multiple tasks and deadlines

Proficient in the use of contract management software and MS Office suite

Exceptional attention to detail and a problem-solving mindset

Effective communication and stakeholder management skills

A bachelor's degree in Construction Management, Business, Law, Accounting, Science, Engineering, or a related field.

Minimum 1 year experience in a similar role

What we offer

At STAPS Facility Services, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, you will enjoy access to ongoing professional development opportunities, flexible work arrangements and a range of wellbeing initiatives to support your health and work-life balance.

About us

STAPS Facility Services is a leading provider of integrated facility management solutions across Australia. With a strong focus on innovation and sustainability, we partner with a diverse range of clients to deliver exceptional service and optimize the performance of their built assets. Our team of dedicated professionals is passionate about making a positive impact in the communities we serve.

If you are excited by the prospect of joining our dynamic team, we encourage you to apply now.