Be Part of a Thriving Start-Up Backed by 30+ Years of Industry Success!

Are you a detail-driven, proactive Administrator excited to play a key role in a growing business?

This is your opportunity to join a dynamic start-up, proudly backed by a well-established Australian-owned family business in the building sector, with over 30 years in the industry.

About the Opportunity

Our client is seeking an engaging, detail-savvy Project Coordinator or Contracts Administrator to join their team.

This pivotal role will provide exemplary support to operations and take ownership of contract and procurement administration across multiple exciting and high-impact projects.

You will work closely and collaborate with the GM, Project Managers and Engineers to ensure quality outcomes and projects are delivered on time and on budget. This is a brand-new role where you can assist with shaping systems and processes from day one and be an integral part of the journey and business success.

The position is full time on-site in their wonderful new CBD offices close to public transport and services.

Key Aspects of the Role

Essential administrative support including document creation & templates

Lead procurement processes including RFQs, tenders, and negotiations

Prepare progress claims, variations, and payment schedules

Ensure contract compliance and maintain accurate records

Liaise with key stakeholders and subcontractors to ensure timely delivery and resolve any issues

Track budgets, monitor cash flow, and manage cost forecasts

Assist with draft, review, and manage head contracts and subcontracts

About You

You will ideally have 5 years’ experience across projects and or contracts administration with preference in the construction industry; however, it is not essential as you will receive relevant support and be mentored.

You are a proactive, solutions focused Administrator or Project & Contracts Coordinator who can manage multiple tasks and work within strict deadlines. You have aligned values of integrity and trust and are passionate in supporting your team to exceed client expectations.

To succeed in this role, you will need to demonstrate;

Excellent written & verbal communication skills

Strong negotiation, interpersonal and problem-solving skills

Key stakeholder engagement experience

Ability to work autonomously and adapt in a fast-paced team environment

Proficiency in Microsoft Excel, Word, and software programs (Procore, MS Project, Xero)

Proven experience in project or contracts administration within construction or a related field

Solid understanding of building contracts (AS, ABIC) and procurement practices

Confidence in interpreting legal and contractual terms

Experience in commercial fit outs, refurbishments or infrastructure projects

If you are interested in taking on new challenges, growing professionally, and wishing to contribute to exciting projects and be part of a dynamic team, we want to hear from you!

Please contact Allison, Executive Search at On-Group on 0430 226 993 for a confidential discussion and or apply now by selecting the following prompts.