Are you the calm, capable, detail-focused team player we’ve been looking for?

Balwyn Sports and Physiotherapy is growing, and we’re looking for a reliable, thoughtful and skilled Senior Medical Administrator to support our Practice Manager and ensure smooth daily operations in our fast-paced allied health clinic.

About Us

BSPC is a leading, award-winning allied health clinic in Melbourne’s eastern suburbs, offering physiotherapy, osteopathy, massage, Pilates and more under one roof. With a bespoke, light-filled facility, vibrant culture and passionate team, we live our values every day:

- Respect
- Professionalism
- Continuous Improvement
- Passion
- Practice What We Preach

We support our staff with genuine development opportunities, wellness perks (like onsite Pilates), and a leadership team that values your contribution.

Follow STEP 1 below to start the interview process -

TO APPLY - CLICK HERE TO COMPLETE OUR VIDEO INTERVIEW -

https://app.vouchfor.com/c/4DRDTL9VXo?senderId=8ojc286KmJ

About the Role

This is a key administrative position designed for a reliable, detail-oriented individual who thrives on structure, numbers and helping things run like clockwork.

You’ll support the Practice Manager and take ownership of critical back-office functions including:

Managing daily admin operations and front desk duties

Overseeing third-party billing (TAC, NDIS, WorkCover, etc.)

Reconciling payments, banking and debtors management

Supporting stock management and invoicing

Assisting with rostering, reporting and internal communications

Leading junior staff and contributing to training and process improvements

Keeping reception tidy and welcoming for clients

Monday to Friday work only! No weekend work!

You’ll Love This Role If You Are:

✅ A highly conscientious professional with a love of systems and precision
✅ Naturally steady and dependable, with a calm and measured approach
✅ Someone who thrives in a structured and collaborative workplace
✅ Great with numbers, reporting, and basic finance
✅ A strong communicator who loves helping others succeed
✅ Proactive, reliable and always thinking two steps ahead
✅ Committed to continuous learning and growth

Skills & Experience We’re Looking For

1+ years' experience in medical, allied health or equivalent industry administration (eg: hairdressing salon)

Strong organisational and multitasking skills

High attention to detail and ability to follow systems

Sound mathematical and financial understanding

Confident with Microsoft Office, cloud-based tools & medical software (Nookal preferred)

Experience handling client payments and invoicing

Ability to lead by example and support junior staff

Strong communication and customer service skills

Why Join BSPC?

Access to Pilates, gym and wellness facilities

Bike-friendly with shower and rooftop courtyard

Mentorship and growth opportunities

Professional development support

Coffee next door at Balwyn’s best café (Mazu)

Work in a vibrant, award-winning practice

Be part of a values-driven and passionate team

Want to Apply?

Step 1 - Complete our Video Interview! This only takes 5 minutes and you can complete it on your phone! Just click the link below to get started!

https://app.vouchfor.com/c/4DRDTL9VXo?senderId=8ojc286KmJ

Step 2 - Submit your job application and resume on Indeed! We will only consider applicants who have completed the Video Interview in Step 1!