Maternity Leave Contract — Coordinator / Office Administrator

8-month contract (1 July 2025 – 28 February 2026)

East Brisbane [free secure parking] | Monday–Friday | 8:30am – 5:00pm

Opportunity for ongoing permanent role for the right person

We’re seeking a confident, organised and people-focused Coordinator / Office Administrator to join Health N Home during an upcoming maternity leave period. The role is split across the week with 3 days dedicated to coordination and 2 days focused on general office administration. It’s ideal for someone who thrives on variety, is detail-driven, and enjoys being a key part of a small, supportive team.

What you’ll be doing

Coordination (3 days/week)

Booking continence, wound, and catheter appointments (with travel/report time factored in)

Rescheduling and updating nurse calendars as changes occur

Confirming appointments and following up when participants don’t respond

Creating and sending service agreements and quote requests for complex care

Following up outstanding service agreements and approvals

Monitoring report authorisations, quote returns, and participant payments

Dispatching reports once all steps are finalised

Managing capacity and referral enquiries via phone and email

Entering new referrals into Zander (our client management system)

Office Administration (2 days/week)

General inbox and phone management

Keeping the office clean, stocked and well organised

Liaising with service providers (cleaners, couriers, stationery, etc.)

Supporting the Operations Manager with admin, data entry, and special projects

Filing consumables quotes and assisting with invoice queries

You’ll be a great fit if you have:

Proven experience in coordination, scheduling, or admin (NDIS/health sector experience a plus)

Confidence with digital tools (Zander, Xero, MS 365 preferred)

Excellent phone and email communication skills

Strong time management and attention to detail

A flexible, can-do attitude and willingness to take initiative

Why work with us?

Make a real impact — your work directly supports better care outcomes for our clients

Genuine team culture — we value respect, humour, collaboration and transparency

East Brisbane location — easily accessible and surrounded by great local amenities

Growth potential — outstanding performers may be offered a permanent position post-contract

Ready to apply?

Please apply through Seek by clicking the "Apply" button or email your resume and a short cover letter to [email protected] with the subject:
“Coordinator / Office Administrator – Your Name”
Applications close: Monday 23rd June 2025

We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, those with disability, and members of the LGBTQIA+ community.