• Based at our Melbourne, Burwood Campus + hybrid work arrangements
• Full-time and fixed term until 25 September 2026
• HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part time)

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

As a School Administrative Officer, you will:

• Responding to enquiries accurately and in a timely manner and handling confidential information sensitively, to facilitate effective communication flow between academic staff and professional staff; senior staff of the University and external parties
• Conduct and coordinate the operations of committees, both internal and external and act as Secretariat to those committees, including preparation and distribution of agendas and attachments, attendance at meetings, minutes, managing meeting follow-up activities and implementation of agreed resolutions in accordance with University policy and procedure
• Coordinate and/or provide highly efficient administration services across a range of core School administration, events and governance, facilitating smooth operation of the School adhering to the University policies and procedures at all times and confidential handling of all matters
• Provide cross functional team support and coverage as and when required
• Act as a contact point for school face-to-face and telephone enquiries and ensure that professional, and timely service is offered at all times

To be successful, you’ll have:

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and/or education/training
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures
• Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue

Here's how to apply:

Please submit your updated resume along with a brief cover letter outlining your relevant skills and experience by clicking the 'Apply' button.

For a confidential discussion regarding this role, please contact Jo Collins (School Manager (EDUC)) on [email protected]

For a copy of the position description, please see below:

PD - School Administrative Officer 573419.pdf

Applications for this position close on Sunday 29 June.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.