On behalf of our client, an established top-tier financial services firm based in Sydney's CBD. We are seeking an Executive Assistant to the Head of Governance and Senior Assistant to the Board. This is a 12-month fixed-term contract due to start as soon as possible.

The primary purpose of this role is to assist the Head of Governance and the Board of 12, including all board-related tasks. This includes scheduling and managing arrangements for the board, collating board papers, maintaining filing systems with legal requirements, and taking minutes during the board and committee meetings. Diary management and travel for the Executives and Directors, as well as expenses.

A large part of this role is also supporting the Head Of with inbox management orgnaising meetings and travel. As well as collating and preparing policy communications and processing invoices and various other legal documentation.

The ideal candidate will have previous experience in board administration at a senior level within an ASX listed company. Previous experience with boards or company secretariats and must have experience with the electronic board portals: Diligent boards and Diligent Entities.

Key Responsibilities:

Scheduling and arranging board committees and meetings

Distribution of board papers

prepare agendas

Diary Management and Travel Management

Preparing Annual Reports

Coordinating reviews

Processing monthly expenses

Proving support to company secretaries

Processing invoices and various legal documentation

Supporting Financial Report Lodgements

Preparation and coordination of annual board and committee evaluations

Support the Head of Governance and other members on company secretarial matters

Key Requirements:

Previous experience working as an EA/ Board administration role at a senior level at an ASX listed company

Experience working with the board portal, Diligent

Strong MS Office Skills

Strong time management skills and the ability to multi-task

Professional and positive.

This is an exciting opportunity not to be missed. If you are interested in the above, please apply today.

Please note only successful candidates will be contacted.