We are looking for a highly organized and proactive Executive Assistant to provide top-tier support to the Managing Director. This role is perfect for someone who thrives in a fast-paced environment and enjoys combining executive support with operational oversight, process management, and project coordination.

You will play a key role in ensuring company procedures and systems are followed, managing business activity reports, overseeing diary and email management, and leading our construction management software, Plexa. If you're tech-savvy, solutions-focused, and detail-oriented, this could be the perfect role for you!

What You’ll Be Doing

Executive Support:

Provide high-level administrative assistance to the Managing Director.

Manage and coordinate calendars, meetings, appointments, and travel.

Prioritize and handle incoming communications, ensuring timely responses and follow-ups.

Process & Procedure Oversight:

Monitor adherence to company processes and procedures across all departments.

Work closely with department heads to ensure systems and documentation are maintained.

Identify and address gaps in process compliance to improve execution.

Operational Reporting:

Prepare and deliver reports on business activities and project progress.

Support the Managing Director with business insights, team updates, and milestone tracking.

Plexa Software Management:

Lead the implementation and usage of Plexa construction management software.

Provide user training, troubleshooting, and ongoing system improvements.

Act as the key liaison with Plexa support for system enhancements.

General Administration & Support:

Assist with administrative tasks, internal meetings, and presentations.

Coordinate internal workshops and act as a key liaison between the MD and stakeholders.

What We’re Looking For

Proven experience as an Executive Assistant, Office Manager, or similar role (construction industry experience highly regarded).

Strong organizational and time management skills with the ability to multitask.

Excellent written and verbal communication skills.

Tech-savvy with experience in construction/project management software (Plexa experience a plus).

Professional, discreet, and highly accountable.

Ability to work independently while supporting a broader team.

What We Offer

Competitive Salary based on experience.

Opportunities for career growth in a dynamic, growing company.

Supportive and professional team environment.

Exposure to leading construction technology and processes.

About Us

Our client is a leader in the construction with a strong reputation for excellence. We foster a professional yet supportive workplace culture where employees are empowered to succeed.

Ready to Join Us?

Apply Now: Send your resume to [email protected] or Call us at 0410 928 512

Take the next step in your career and become a vital part of our success!