Fixed term 13 months role, ideally commencing August 2025

Circa $100,000 + Superannuation 11.5%

Excellent office location - Franklin Street, Melbourne

We provide a variety of flexible work arrangements and leave options, allowing you to balance your professional and personal commitments.

As the Executive Assistant, you'll play a key role in supporting a visionary and caring CEO, using your expert administrative and secretarial skills to ensure smooth daily operations and impactful stakeholder engagement—all within a workplace culture that values care, collaboration, and respect.

About RMIT University Pathways (RMIT UP)

RMIT UP, owned by RMIT University, provides education solutions for students, academics, and professionals in Australia and globally.

Our mission is to offer transformative learning experiences and pathways that open global opportunities, guided by RMIT’s values of inclusion, imagination, integrity, courage, passion, and impact. We place student and customer experience at the forefront of everything we do.

Our key programs include Foundation Studies, ELICOS English for Academic Purposes (EAP), language testing, and Informit, a leading research database focused on Australasian content.

About the role

The Executive Assistant to the CEO is responsible for ensuring the smooth operation of the Office of the CEO, RMIT UP, through high-level administrative and secretarial support. Key responsibilities include managing communications with stakeholders, coordinating the CEO's schedule and travel arrangements, and providing operational support to the CEO and the Leadership Team. The role will involve flexible work arrangements and occasional out-of-hours support. Additionally, you will act as the Committee Secretariat for various RMIT UP Committees.

About You

You are a highly organised and proactive professional with a demonstrated ability to support senior executives in a fast-paced environment. Your strong interpersonal and communication skills enable you to build effective relationships with internal and external stakeholders at all levels.

You bring:

Extensive experience providing executive-level administrative, secretarial support and committee secretariat support.

Exceptional organisational skills, with the ability to manage competing priorities, meet deadlines, and maintain a high level of accuracy and attention to detail with strong problem-solving abilities.

A collaborative and flexible approach, with the confidence to work independently and take initiative where needed.

Proven ability to manage sensitive and confidential information with discretion and professionalism.

Excellent written and verbal communication skills, including minute-taking and preparation of professional and Committee documentation.

High-level digital literacy, particularly with Microsoft Office Suite and MS Teams.

What we offer you

We value our people and are committed to providing a supportive, inclusive, and rewarding work environment. As part of our team, you’ll enjoy:

Salary Packaging options and employee discounts at leading retailers.

A strong focus on health and wellbeing, including RMIT-subsidised gym memberships, Employee Assistance Program (EAP) access and discounted childcare options.

Professional development opportunities including access to LinkedIn Learning.

To Apply

Please submit your CV and a cover letter addressing your suitability for this position by clicking on the ‘Apply’ link.

For more details, refer to the Position Description: https://www.rmit.edu.au/content/dam/rmit/au/en/careers/position-descriptions/pd-executive-assistant-2025.pdf

Additional Information

Pre-employment Checks: Appointment is subject to a successful Working with Children Check and National Police Check.

Visit our website: www.rmit.edu.au/up

Email HR: [email protected] (Please note: Applications will NOT be accepted via this email. To apply, submit your application via our careers website.)

Our Commitment to Inclusion

At RMIT UP, we foster a culture of safety, wellbeing, and inclusion, ensuring everyone feels valued and respected. We embrace diversity and treat all individuals with fairness, regardless of gender, gender identity, marital or family status, sexual orientation, age, ethnicity, religious beliefs, cultural or socio-economic background, perspectives, or experiences.

We are an equal opportunity employer committed to being a child-safe organisation. We actively encourage applications from all sectors of the community, including Aboriginal and/or Torres Strait Islander candidates.

As a Disability Confident Recruitment Team, we are happy to adjust the recruitment process to meet accessibility needs. Please contact us at [email protected] with your preferred communication method, and we will be in touch to discuss your requirements.

Read our Child Safety Policy: Child Safety Policy

We are a Circle Back Initiative Employer – we commit to responding to every applicant.