About Fairview Village
Fairview Village is a not-for-profit, community-based organisation located in Warragul, Victoria. We provide residential aged care, a retirement village, and community care services, including Home Care Packages and Commonwealth-funded Home Care, both within Fairview and across the wider community.

We are committed to supporting the dignity, wellbeing and independence of older Australians through quality care and services delivered by a compassionate and professional team.

About the role
We are seeking a professional and highly organised Executive Assistant to provide high-level executive and administrative support to our Chief Executive Officer.

This trusted position is central to the smooth and efficient operation of our leadership team and involves close collaboration with the CEO, Board Chair and Executive Team. The role requires someone who can proactively manage priorities, maintain confidentiality, and support governance, compliance and communication functions across the organisation.

You will play a critical role in enhancing our internal processes, supporting our Board and committees, and strengthening our administrative frameworks to ensure Fairview meets all legislative and sector standards.

Key responsibilities include:

Providing timely and efficient executive support to the CEO

Acting as a key point of contact for the CEO, liaising with internal and external stakeholders

Preparing agendas, taking accurate minutes, and distributing meeting papers for executive, staff, sub-committee and Board meetings

Supporting the development and maintenance of governance systems and compliance processes

Drafting correspondence and managing emails, phone calls and meeting requests on behalf of the CEO

Notifying regulatory bodies of key personnel changes and managing governance documentation

Assisting in the preparation of organisational publications, including the annual report

Supporting the coordination of the Annual General Meeting

Assisting in policy reviews relating to Board governance

Undertaking other duties as directed by the CEO

About you
To be successful in this role, you will be an experienced and detail-focused Executive Assistant who can manage multiple priorities with professionalism and discretion. You will bring excellent interpersonal and communication skills, a proactive approach to your work, and a genuine commitment to the aged care and retirement living sector.

You will have:

Experience as an Executive Assistant, Personal Assistant or in a similar role

Experience supporting boards or committees, including the preparation of agendas, reports and minutes

A sound understanding of governance and compliance within an organisation

Excellent time management and organisational skills

Strong written and verbal communication abilities

Excellent relationship management and interpersonal skills

High attention to detail and accuracy

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and the Microsoft 365 suite (including Teams)

Desirable:

Diploma-level qualifications in Business or Administration, or equivalent experience

Experience working in aged care, retirement living, or health services sectors

Our listed criteria as a general framework for the role; we welcome applications from candidates who demonstrate strong transferable skills and a commitment to continuous development.

Culture and benefits
Fairview Village is a values-driven organisation that fosters a collaborative, respectful and inclusive culture. You will be part of a supportive team that is committed to making a real difference in the lives of others.

We offer a positive, community-focused working environment, competitive salary packaging option and opportunities for ongoing professional development.