About the Role:

We are seeking a proactive and adaptable Administration Coordinator to join our growing team. This key role is designed to provide seamless support and continuity across multiple administrative functions, specifically stepping in to cover for our Shipping Coordinator, Logistics Coordinator, and Bookkeeper during periods of leave, to support the Leadership team and any other ad hoc duties.

As an integral part of the team, you’ll ensure that day-to-day operations continue to run smoothly, supporting business functions. This is an excellent opportunity for someone who thrives in a fast-paced environment, is comfortable juggling multiple responsibilities, and enjoys variety in their work.

Key Responsibilities:

Provide leave coverage for the Shipping Coordinator, ensuring timely and accurate dispatch of goods.

Step in for the Logistics Coordinator to manage schedules, liaise with freight providers, and maintain delivery timelines.

Assist with bookkeeping duties as required, including invoicing, data entry, reconciliations, and general finance admin.

Maintain up-to-date records and documentation across all covered roles.

Collaborate with various departments to ensure information flows accurately and efficiently.

Manage any Day-to-Day office duties.

About You:

Proven experience in an administrative, logistics, or finance support role.

Strong organisational skills with a high level of attention to detail.

Ability to quickly adapt and learn new systems or processes.

Solid communication skills and a team-oriented mindset.

Experience with ERP software preferably with MYOB

Advance skills with Microsoft Office Word, Excel and PowerPoint.

Why Join Us?

Be part of a supportive, forward-thinking team.

Enjoy a role with variety, autonomy, and the chance to learn across multiple departments.

Contribute to a growing business where your work truly makes an impact.

If this role sounds like it's for you, APPLY now!

https://www.rubbergem.com.au/