PLEASE NOTE: Being an Aboriginal or a Torres Strait Islander person is a genuine occupational qualification for this role under Section 25 of the QLD Anti-Discrimination Act 1991.

KEY RESPONSIBILITIES & DUTIES:

The Girringun IPA Administration Assistant will provide confidential administrative support to Girringun’s IPA management including its operation, management, and maintenance within the Girringun IPA region. In accordance with Annual Project Plans, the IPA Administration Assistant is required to:

· Ensure IPA Program meetings/workshops are effectively organised.

· Collate and provide required documentation for the IPA Coordinator and Team.

· Provide the IPA program with secretarial and administrative support for meetings and workshops.

· Maintain efficient filing system (electronic and hard copies).

· The position will require some travel and working flexible hours on occasions.

· Liaise and engage with traditional owners within the Girringun region.

· Coordinate all IPA Team travel arrangements for meetings, workshops and conferences.

· Develop and maintain an awareness of the Girringun IPA and Traditional Owner priorities for country and culture while upholding cultural protocols.

· Support the IPA Coordinator to support the IPA, TUMRA and Rangers Coordinators in implementing caring for country initiatives.

· Database Management: Maintain and update databases related to stakeholders, project activities, and funding sources to ensure accurate record-keeping.

· Asset and Inventory Management: Support the tracking and maintenance of IPA program assets such as vehicles, equipment, and supplies.

· Training Coordination: Support staff and Traditional Owners with training needs by organising training sessions, tracking progress, and managing records.

· Conduct any other duties as requested by the IPA Coordinator.

The position is subject to a six (6) month probationary period and an annual performance review.

The position is reliant on the availability of ongoing funding and organisational financial capacity.

SELECTION CRITIERIA FOR IPA ADMIN POSITION:

Please provide examples of when you have demonstrated the following skills, knowledge and experience when responding to each of the following selection criteria (maximum three pages):

1. Demonstrated ability to effectively apply highly developed written and verbal communication skills in a professional environment.

2. Demonstrated literacy and keyboarding skills with an ability to use a range of computer programs and software, such as Microsoft Office Suite; including, Outlook, PowerPoint, Publisher and Excel.

3. Ability to organise work, maintain accurate records, manage time, determine priorities, meet deadlines and maintain high confidentiality.

4. Ability to work independently and flexibly, as well as cooperatively within a team.