Full-Time Administration Assistant — Umanity Group (UG)
Location: North Perth, WA
Salary: $70,000 – $80,000 + super, based on skills and experience

Umanity Group (UG) is a multidisciplinary firm at the forefront of heritage, legal, and environmental consulting. With a global reach and a local impact, we work across industries and communities to deliver powerful, sustainable outcomes.

We are seeking a full-time Administration Assistant to join our dynamic Perth team. This is a rare opportunity to be part of an organisation that values integrity, collaboration, and excellence. You will be central to supporting a high-performing team, ensuring seamless operations across our diverse service lines.

What You'll Do:

Provide high-level administrative support to the legal, heritage, and environmental teams.

Manage diaries, appointments, and meeting logistics.

Assist with document preparation, formatting, and proofing (Word, PowerPoint, Excel).

Liaise with clients and stakeholders in a professional and culturally respectful manner.

Maintain digital and physical filing systems in line with confidentiality requirements.

Assist with data entry and CRM updates.

Support event coordination, internal training sessions, and travel bookings.

Prepare simple financial reconciliations, raise POs, and assist with accounts administration.

Contribute to continuous improvement of office processes and systems.

What You'll Bring:

Proven experience in an administrative or office support role.

Exceptional organisational skills and the ability to multitask with precision.

Strong written and verbal communication skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently and as part of a multidisciplinary team.

A proactive attitude with a focus on problem-solving and attention to detail.

Highly Regarded Additional Skills:

Prior experience in a professional services firm (legal, consulting, or environmental industries preferred).

Understanding of heritage, legal, or environmental sectors.

Exposure to CRM systems or practice management software (e.g., Clio, Actionstep, or similar).

Basic knowledge of accounts or bookkeeping (Xero experience a plus).

Experience working respectfully with First Nations clients or an understanding of cultural protocols.

Social media management or content support skills for corporate platforms (LinkedIn preferred).

A keen interest in professional development and contributing to team culture.

Why Join UG?

Work with a passionate and multidisciplinary team driving positive change.

Vibrant office culture that values learning, collaboration, and initiative.

Career development opportunities with exposure to diverse projects.

Modern, centrally located Perth office close to amenities and transport.

Be part of a company making a real impact — locally and globally.

Ready to bring your organisational excellence to UG?

Submit your resume and a short cover letter telling us why you're the right fit.

We’re ready for you to start immediately if you are the right candidate.