Office Coordinator | Property Developer | Melbourne CBD
Fast-paced, varied role with a supportive and driven team

About the Company

Our client is a high-end and fast-growing commercial property developer, known for delivering architecturally impressive and innovative projects across Melbourne. With a strong focus on quality, design, and long-term impact, they’ve built a reputation for excellence in the commercial development space. Their culture is modern, energetic, and down-to-earth where collaboration, creativity, and initiative are genuinely valued. As the business continues to grow, they’re now seeking a proactive and personable Office Coordinator to join their dynamic CBD-based team.

About the Role

This is not your standard administration role. It’s a busy and hands-on position that will suit someone who enjoys variety, takes pride in keeping things running smoothly, and thrives on being the go-to person in the office.

You’ll work closely with the senior team and be a key part of the day-to-day operations, managing both front-of-house and core administrative responsibilities.

Key Responsibilities

Front of House & Office Coordination

• Welcoming and assisting clients and visitors
• Preparing and maintaining meeting rooms
• Managing catering and refreshments for meetings and director lunches
• Keeping communal areas tidy and kitchen stocked throughout the day
• Making or collecting coffees
• Coordinating birthday celebrations and office events
• Managing incoming phone calls

Administration

• Processing receipts and general ad hoc admin tasks
• Logging IT jobs, helping with tech set-up, and decommissioning equipment
• Maintaining office systems, including Dropbox, Adobe, Aconex
• Updating internal registers and ensuring printers and supplies are in order
• Coordinating building maintenance requests via Dexus portal

Skills & Experience

• Proven experience in administration or office support with a passion for hospitality & customer service
• Excellent communication and presentation skills
• Strong organisational and multitasking ability
• Confident with Microsoft Office and other admin platforms
• Positive, proactive, and team-focused attitude

Benefits

• Be part of a supportive and collaborative team
• Long-term opportunity with career growth
• Top end of CBD location
• Competitive salary and job security in a growing business

How to Apply

If you're an energetic Administrator looking for your next challenge in a fast-paced and friendly team, we’d love to hear from you. Apply now or reach out for a confidential discussion.