SENIOR OFFICE ADMINISTRATOR

Immediate Start Available

Are you a proactive, organised, and dependable administrator looking for a long-term role where your contributions truly matter? Our well-established, family-run mechanical business is seeking an exceptional Senior Office Administrator to join our close-knit team based in Picton.

The role is full time, Monday to Friday with hours 8am to 4.30pm

About the Role:

In this vital role, you’ll be the backbone of our operations—overseeing daily administrative tasks, managing customer bookings and supplier relationships, ensuring compliance and documentation accuracy, and keeping the office running efficiently. You’ll work closely with our mechanics, customers, and owners to ensure everything stays on track, on time, and on budget.

You’ll be Responsible For:

Manage incoming calls, over the counter inquiries, emails, general correspondence both professionally and efficiently

Scheduling of jobs, raising job cards, preparation of quotes & invoices for Clients

Coordinating with mechanics, suppliers & customers

Preparation of accounts payable invoices & data entry

Arranging site inductions, site access, travel, rosters & uniforms for employees

Support the business owners in administration, marketing and compliance tasks

What We’re Looking For:

Proven office admin experience—ideally in a trade, mechanical, or service industry – 2 years plus

Strong sense of initiative and ability to work independently

Excellent communication and organisation skills

Comfortable working independently & prioritising tasks

A team player who fits well into a family-business culture

Tech-savvy with good working knowledge of Microsoft Office & Xero

Book keeping experience preferable

Why Join Us?

We’ve built this business from the ground up, and we believe in doing things right — for our customers and our team. Here, you’re not a number. You’ll be part of a supportive, down-to-earth team where your work is valued, your ideas are heard, and your job feels meaningful.

If you have the drive, and the "get-it-done" mindset, we want to hear from you!

Click Apply Now and include your resume and a short cover letter telling us why you’d be a great fit.