We are working with a large govt dept to source an experienced Project Support Officer to provide high-quality administrative support in a fast-paced role. This is a contract role until the end of the year, with extension possible. You will be based in the CBD with some WFH flexibility.

Some of your key responsibilities will include:

Provide administrative support services including data base administration, word processing, office logistics support (purchasing of office supplies, bookings, and minor equipment), correspondence tracking, file management and electronic mail.

Communicate with various levels of management, the general public, industry, senior executives from public and private organisations and divisional staff

Carefully analyse enquiries or requests from internal and external stakeholders, and research, determine and take appropriate action

Proactively manage diary requirements for the Project Director, including project governance and other key meetings, to enable efficient use of time. Schedule, organise and attend meetings, seminars and conferences and co-ordinate all necessary administrative support for such meetings. Take notes and prepare minutes for distribution if required.

Monitor, maintain, update and progress correspondence and related filing systems to ensure deadlines are met

Provide accurate and effective support to the section of routine administrative processes for Human Resources, Finance, Procurement and other business requirements as required with a focus on completion of activities within required timeframes.

Provide Local Systems Administrator (LSA) support and any necessary training for the timesheet management system.

Provide records management support and guidance to section staff as required.

Provide Document Control support particularly regarding archiving.

Requirements of the role

Infrastructure project experience within an engineering environment

Experience in providing high-level administrative support

Demonstrated understanding of scheduling and calendar management for senior executives, including meeting coordination and minute-taking.

Familiarity with working within the public sector or large organisations, with a commitment to upholding confidentiality and adhering to privacy regulations.

If you are interested in this opportunity, please apply online now for the attention of Rachel Viney.