The Finance Officer is a member of the Finance Unit and is responsible for carrying out those budgetary, financial, accounting and payroll functions not performed by the Accountant and to service the customers of the AEU SA financial area. The Finance Officer is also responsible for relevant areas of governance within the Branch.

The Finance Officer reports to the AEU SA Branch Secretary through the AEU SA Accountant.

The Australian Education Union (SA Branch) represents the industrial and professional interests of educator members employed in the public preschool, primary, secondary and TAFE sectors in South Australia. We advocate and campaign for both the value and values of a strong, vibrant and high-quality public education system which is accessible to all South Australians and provides equitable opportunities and outcomes for all children and young people across the state.

Aboriginal and Torres Strait Islander People are encouraged to apply.

Applicants must address the points in the Job and Person Specification below, with respect to Australian Education Union SA Branch and Union values in order to be considered.

APPLICATIONS ARE ACCEPTED UP TO 5.00 PM ON TUESDAY 10 JUNE 2025.

JOB & PERSON SPECIFICATION

The key responsibilities of this position include:

Receive, distribute, process, monitor and reconcile accounts payable, accounts receivable and general ledger, including end of month and end of year procedures and, when necessary, payment of international money transfers and commission in accordance and compliance with approved standards.

Assist with producing invoices for non-union subscription amounts, monitor payments and follow up outstanding amounts with correspondence requesting payments.

Monitor and administer the banking functions, including the maintenance, reconciling and balancing of the bank accounts and petty cash account, including the daily banking of monies received and credit card facilities, to ensure adequate funds are available to cover expenditure.

Ensure accuracy, timely preparation and payment of financial transactions are made in accordance with established procedures and with relevant approvals.

Monitor and balance monthly expenditures.

Assist with the preparation of staff payroll and ensuring the integrity and compliance of the payroll system and that the records are accurately maintained.

Ensure all superannuation contributions and other payroll obligations are prepared and forwarded to the relevant organisations in a timely manner.

Ensure appropriate digital filing and record keeping systems are implemented and maintained accurately and promptly for all financial transactions.

Calculate expense and allowance claims, arrange approval and payment, in a timely and accurate manner for staff itineraries, members attending relevant event. training courses and Area and Branch Councils, etc.

Ensure extreme confidentiality and discretion is maintained on all financial matters.

Work with the Accountant to ensure the Branch adheres to all financial and governance requirements.

Other ad-hoc duties as requested by the Branch Secretary or Accountant.

Provide advice for requirements by:

FWC - Fair Work Commission.

AEC - Australian Electoral Commission.

Auditors.

Collate documentation to assist in the preparation of submissions.

Assist in the maintenance, development and review of:

Financial reports and returns.

Annual reporting.

Monitor information released from applicable governing bodies and communicate that accordingly to ensure compliance with the organisations regulatory, statutory and legal obligations.

Provide advice through the Accountant to the Branch Secretary and Records Manager when conducting reviews of policies, procedures and systems in response to legislative changes and external reviews.

Liaise with appropriate staff in relation to timeframes, deadlines and required governance reporting requirements.

In collaboration with the Records Manager, ensure appropriate filing and record keeping systems are implemented and maintained accurately.

Ensure extreme confidentiality and discretion is maintained on all governance matters.

Contribute to improved member service and organisational effectiveness, by acting ethically, with honesty and fairness.

Other ad-hoc duties as requested by the Branch Secretary or Accountant.

Essential experience

1) Previous relevant experience or qualifications in accounting is required.

2) Experience with Attaché, Xero, and M365, in particular Excel

General requirements

The Australian Education Union SA Branch (AEU) expects that its employees will always display the highest standards of professional and personal conduct. All AEU employees are expected to uphold the AEU Code of Conduct and Respectful Workplace Behaviour Statement. Employees have a responsibility to ensure they are aware of, properly administer and comply with all legislation relevant to the performance of their duties and/or their role, including equal opportunity and relevant workplace health and safety legislation and related AEU responsibilities and procedures.

The Statement on Safety and Respect can be forwarded to you on request.

Person Specification

Abilities/Aptitude/Skills

Applicant can provide evidence of:

1.1 Ability to work as part of a team and in a self directed manner.

1.2 Interpersonal, written and verbal communication skills of a high order.

1.3 Ability to identify, analyse and prioritise issues and to propose practical solutions.

1.4 Sound organisational skills and ability to meet established deadlines.

1.5 Experience with Attaché, Xero, and M365, in particular Excel.

2. Qualifications/Experience

Applicant can provide evidence of:

2.1 Previous relevant experience or qualifications in accounting is required.

2.2 Experience in Microsoft Office.

2.3 Customer service

2.4 Experience in data entry, database operation and record management.

3. Knowledge

Applicant can demonstrate:

3.1 A practical understanding of legislation, awards and agreements under which AEU

members are employed.

3.2 Knowledge of AEU objectives and priorities.

3.3 Understanding and commitment to principles of unions, public education and equal

opportunity.