About Wheels of Wellness:
Wheels of Wellness is a community-focused health service committed to providing accessible and compassionate care for individuals experiencing homelessness and other vulnerable groups. We pride ourselves on our holistic approach to healthcare, empowering individuals with the tools and support they need to improve their wellbeing.

About the Role:
Wheels of Wellness is seeking a reliable and proactive Practice Coordinator to join our team. This dynamic role offers the opportunity to support both the administrative and operational aspects of the practice while receiving mentorship to expand into leadership duties. The Practice Coordinator will work closely with the Practice Manager and provide essential support in day-to-day clinic operations, financial management, and patient service delivery. This is an excellent opportunity for someone looking to develop their skills and take on increasing responsibility.

Administrative & Operational Support

Provide daily support to reception

Cover reception duties as needed

Oversee inventory levels and manage clinic supply orders

Maintain patient records and ensure accurate data entry in Best Practice

Support onboarding and training of new team members

Monitor office tidiness, cleanliness, and basic facilities maintenance

Finance & Accounts Support

Assist with invoicing, reconciliations and supplier payments using Xero

Prepare summaries or reports for the Practice Manager or funders

Compliance & Quality Systems

Assist with implementation and maintenance of systems and policies

Support compliance with clinical standards, consent protocols and privacy obligations

Help prepare for accreditation, internal audits and quality improvement activities

Communication & Stakeholder Support

Assist with occasional stakeholder communication, social media posts, or feedback forms

Liaise with IT support or vendors for minor tech/admin system issues

About You:

Experience in medical, allied health, or community-based practice administration

Strong administrative and systems skills, including comfort with financial processes - preferably Xero

Proficiency with practice management software - preferably Best Practice

Excellent interpersonal and communication skills

Strong attention to detail and the ability to manage multiple tasks

A collaborative mindset with an interest in developing leadership capabilities

Ability to problem-solve and take initiative in a fast-paced environment

Willingness to step into varied roles as needed, from reception to operations

Why Join Us?

Part Time Role with some flexibility of daily hours - could suit school hours only applicant

Be part of a caring, community-focused team

Receive mentorship and training to build toward a future leadership role

Work in a dynamic, supportive environment

Contribute to a meaningful service that improves lives every day

To Apply:
Please provide your resume and a brief covering letter addressed to the Practice Manager outlining your suitability, availability and experience for the role.